Events Project Coordinator: Logistics & Scheduling

Britten, Inc.; Traverse City (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401K with employer match

Paid Holidays

Paid Time Off

Educational Assistance

Life Insurance

Safety equipment reimbursement

Job summary

Britten, Inc. is seeking a Project Coordinator to support the Events and Special Projects team from the Traverse City office. You will set up jobs, track materials and lead times, book freight, and coordinate with internal partners so Lead PMs can focus on execution and client communication.

Ideal candidates have strong organizational skills, proficiency with Microsoft Office and Google Workspace, and the ability to manage multiple projects with tight deadlines in a fast-paced environment.

Qualifications

• Fluency in Microsoft Office and Google Workspace; Excel preferred.
• Strong administrative coordination with multiple deadlines.
• Excellent organization, detail-oriented, process adherence.
• Timely decision-making in fast-paced settings.
• Clear verbal and written communication; teamwork oriented.

Responsibilities

• Set up new jobs across platforms: Schedule, Work Order List, Salesforce, and Teams.
• Attend job handoff meetings to gain full understanding of each project.
• Review materials with Lead PM and Purchasing; monitor lead times and communicate issues.
• Verify Salesforce setup and line breakouts reflect scope; flag discrepancies.
• Book freight for Lead PM.
• Coordinate installation needs per Lead PM.
• Coordinate with internal partners (metal fab, print) for project needs.
• Support load-out execution by documenting plan and organizing materials.
• Work with urgency to meet deadlines without compromising quality.
• Align with core values: We Say Yes, We Hustle, We Think Bigger, We Keep Promises, We Build People Up

Skills

Microsoft Office

Google Workspace

Excel

Administrative coordination

Timely decision-making

Strong communication

Teamwork

Self-reliant

Tools

Salesforce

Job description

Britten, Inc. is seeking a Project Coordinator to support the Events and Special Projects team from the Traverse City office. You will set up jobs, track materials and lead times, book freight, and coordinate with internal partners so Lead PMs can focus on execution and client communication.

Ideal candidates have strong organizational skills, proficiency with Microsoft Office and Google Workspace, and the ability to manage multiple projects with tight deadlines in a fast-paced environment.