Events Project Coordinator

American Baptist Churches USA; King of Prussia (PA); On-site; USD 42,000 - 60,000; Full time

Job summary

American Baptist Churches USA (ABCUSA) is seeking an Events Project Coordinator to provide dynamic coordination and project support across the Office of Travel & Conference Planning and Ministry Resource Development teams. This role focuses on managing logistics for major events, webinars, and donor communications, ensuring all details come together to support ABCUSA's mission.

You’ll work in King of Prussia, PA, engaging with internal and external stakeholders, and using tools such as Cvent,

Qualifications

• Experience coordinating complex events and programs.
• Strong organizational and multitasking abilities with a proactive mindset.
• Ability to work with donors and cross-functional teams to meet deadlines.

Responsibilities

• Coordinate meeting logistics for events, both virtual and in-person.
• Support event execution across multiple teams and initiatives.
• Manage communications and donor-related tasks (acknowledgments, mailings, year-end giving).
• Collaborate with internal and external stakeholders to ensure smooth delivery.

Skills

Event coordination

Donor communications

Stakeholder collaboration

Virtual & in-person events

Tools

Cvent

Zoom

Microsoft Teams

Job description

Be at the center of the work that connects people, advances ministry, and brings major events to life.

American Baptist Churches USA (ABCUSA) is seeking an Events Project Coordinator to provide dynamic coordination and project support across the Office of Travel & Conference Planning and Ministry Resource Development teams.

This is a high-impact, highly collaborative role for someone who loves variety and thrives on making things happen. You’ll help bring major events and initiatives to life—from the Biennial Mission Summit and Everyday ABC Conversations to webinars and special projects—while coordinating meeting logistics, supporting virtual and in-person events, managing communications, and making sure every detail comes together smoothly.

You’ll also play an important role in donor communications and development initiatives, working with donor databases, acknowledgments, mailings, and year-end giving projects in collaboration with the Development Coordinator.

Along the way, you’ll work across departments and with internal and external stakeholders, using tools such as Cvent, Zoom, Microsoft Teams, and other event and business systems to keep people, information, and activities connected.

We’re looking for an organized, proactive professional who enjoys variety, technology, teamwork, and the satisfaction of knowing that the details you handle help create meaningful experiences and support the mission of ABCUSA.

Location: King of Prussia, PA