Events Coordinator Global Disciples 'Til the whole world knows

Missio Nexus; Lancaster, Northern (Lancaster County, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Global Disciples is seeking an Events Coordinator to develop and coordinate all US-based events that communicate the mission and vision creatively. You will work with the US Leadership Team to shape schedules, invite speakers, and manage venues, catering, and décor for signature dinners and partner events.

You will train volunteers, coordinate with marketing, and serve as the main liaison to vendors, with travel ~10–20% annually to support events and related activities.

Qualifications

• Must be a committed follower of Jesus Christ and an active member of a Christian church.
• Passion for the mission and work of Global Disciples and alignment with its statement of faith, goals, purposes and objectives.
• Ability to take initiative in decision-making.
• Capacity for and enjoyment of working independently.
• Adaptable, with a pleasant demeanor, and positive interaction with others.
• Well-organized, detail-oriented, and able to keep a variety of projects moving forward.
• Excellent public speaking skills.
• Excellent computer skills, including mastery of Microsoft Office Suite & Office 365.

Responsibilities

• Develop and execute all US-based events, including signature dinners, meetings, and other partner relations events.
• Coordinate with US Leadership Team to develop event schedule, speakers, themes.
• Extend invitations to speakers, musicians, emcees.
• Research and reserve venues, catering, and other event details.
• Handle event décor, including marketing for brand-specific elements, signage, displays.
• Oversee registration process and onsite setup/breakdown.
• Attend signature events and lead day-of-event details.
• Relay real-time updates or changes to team onsite.
• Identify and troubleshoot real-time event issues quickly (A/V, supplies).
• Manage event follow-up, including evaluations, financial reports, and thank you gestures.
• Provide event support for advocate led events.
• Coordinate with internal and external event partners.
• Ensure event prayer support, with US Prayer Leader.
• Provide training to volunteers.
• Work with Marketing and Communications team on materials and communications.
• Work with Partner Relations Team regarding sponsorships, seating charts, and church involvement.
• Serve as primary point-of-contact for all event-related vendors.

Skills

Public speaking

Organization

Independent work

Interpersonal

Tools

Microsoft Office Suite

Office 365

Job description

JOB SUMMARY

The Events Coordinator will develop and coordinate all Global Disciples’ US-based events, which communicate the mission and vision of Global Disciples in creative and informative ways.

GOAL

This job exists to effectively:

1. Develop and execute all US-based events, including signature dinners, meetings, and other partner relations events.
2. Coordinate with internal and external event partners.
3. Other duties, as assigned.

RESPONSIBILITIES

1. Develop and execute all US-based events, including signature dinners, meetings, and other partner relations events.

• Coordinate with US Leadership Team to develop event schedule, speakers, themes
• Extend invitations to speakers, musicians, emcees
• Research and reserve venues, catering, and other events details
• Handle event décor, including marketing for brand-specific elements, signage, displays
• Oversee registration process
• Manage onsite event setup and breakdown of in-person events, transporting supplies
• Attend signature events and give leadership for day-of-event details
• Relay real-time updates or changes to team members onsite
• Identify and troubleshoot real-time event issues quickly (A/V, supplies shortage, room changes)
• Manage event follow-up, including evaluations, financial reports, and thank you gestures
• Provide event support for advocate led events.

2. Coordinate internal and external event partners.

• Ensure event prayer support, with US Prayer Leader
• Provide training to volunteers
• Work with Marketing and Communications team on materials and communications
• Work with Partner Relations Team regarding sponsorships, seating charts, and church involvement
• Serve as primary point-of-contact for all event-related vendors

3. Other duties, as assigned.

• Respond to event emails and inquiries
• Maintain active list of event venues, caterers, volunteers
• Warmly greet office visitors and answer phones on assigned day

QUALIFICATIONS

• Must be a committed follower of Jesus Christ and an active member of a Christian church.
• Passion for the mission and work of Global Disciples and alignment with its statement of faith, goals, purposes and objectives.
• Ability to take initiative in decision‑making.
• Capacity for and enjoyment of working independently.
• Adaptable, with a pleasant demeanor, and positive interaction with others.
• Well‑organized, detail‑oriented, and able to keep a variety of projects moving forward.
• Excellent public speaking skills.
• Excellent computer skills, including mastery of Microsoft Office Suite & Office 365.

Note: This position will require 10-20% travel per year.