Events Planner at Dix Park

City of Raleigh North Carolina; Raleigh (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

City of Raleigh is seeking an experienced Events Planner to lead end-to-end event planning for Dix Park. You will manage budgets, supervise staff, and collaborate with user groups to design and execute programs and events that align with city goals.

The role requires knowledge of large-scale event planning, strong communication, and the ability to prioritize deadlines while delivering excellent customer service to internal and external stakeholders. Regular night and weekend work is expected.

Qualifications

• Associate's Degree in Technical Theatre Production, Recreation, Public Administration, Event Management, or related field; 1 to 3 years' experience in technical theatre production, recreation, event management, or related field
• Any equivalent combination of training and/or experience that provides the required knowledge, skills and abilities may be substituted

Responsibilities

• Plan, organize logistics, and manage event operations, overseeing resource scheduling, staffing, and production coordination
• Serve as the lead event planner for the Dix Park team and work at all Dix Park hosted events (4-8 annually)
• Handle administrative event management tasks, including preparing and updating schedules, conducting planning meetings, preparing estimates and work orders, addressing issues, and communicating with stakeholders
• Coordinate and implement programs and events that align with the City’s, department’s, and park’s strategic goals; ensure safety and risk management policies
• Plan and manage annual operating budgets for Dix Park programs and events; monitor expenditures and ensure financial efficiency
• Supervise part-time staff working programs and events including evaluations, training, and hiring/discipline actions
• Respond to inquiries, concerns, or complaints; collaborate with internal and external stakeholders; provide subject-matter expertise
• Occasionally be accessible after-hours to support staff, emergency situations and weather-related responsibilities

Skills

Event planning

Staff management

Budgeting

Customer service

Communication

Organization

Education

Associate degree in Event Management

Equivalent combination of training/experience

Tools

Microsoft Office

Job description

The City of Raleigh is seeking an Events Planner for Dix Park.

This individual will be a key member of the Program and Events Team.

This role will be responsible for end-to-end event planning, budget management, and staff management.

Key responsibilities include overseeing event management, collaborating with user groups to plan and execute events, supervising staff, delivering outstanding customer service to both internal and external user groups, managing budgets, coordinating the planning and execution of programs and events, and ensuring compliance with safety and risk management policies and procedures.

Regular night and weekend work is required with this position.

About You:

The ideal candidate will have knowledge of and experience in large-scale event planning, programmatic creation, staff management, effective communication and interpersonal skills, knowledge of best practices and trends, and the ability to prioritize competing deadlines. The candidate should be creative, hands-on, detail oriented, and organized.

About Us:

Dix Park is an extraordinary opportunity for the City of Raleigh. This 308-acre developing park is the chance to create a new public space in the heart of the city. Our goal is to build a unique place of belonging for all individuals and families, for all communities, economic levels, backgrounds, and interests. This transformative public space will focus on community, wellness, play, celebration, and resilience that will enrich the quality of life in North Carolina. Join the Dix Park Team to be a part of creating a place for everyone.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Plan, organize logistics, and manage event operations, overseeing resource scheduling, staffing, and production coordination. Serve as the lead event planner for the Dix Park team and working all Dix Park hosted events (4-8 annually).
• Handle administrative event management tasks, including preparing and updating schedules, conducting planning meetings, preparing estimates and work orders, addressing issues, and communicating with relevant stakeholders.
• Coordinate and implement programs and events that align with the City’s, department’s, and park’s strategic goals. Ensure adherence to safety and risk management policies.
• Plans and manages annual operating budgets for Dix Park programs and events. This includes budgeting, monitoring expenditures, and ensuring financial efficiency.
• Supervise part-time staff working programs and events including conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures.
• Responds to inquiries, concerns, or complaints; collaborates with internal and external stakeholders; and provides subject-matter expertise and consultation.
• Performs other job-related tasks as assigned including but not limited to being accessible after-hours to support staff, emergency situations and inclement weather responsibilities.

Education and Experience:

Associate's Degree in Technical Theatre Production, Recreation, Public Administration, Event Management, or related field; 1 to 3 years' experience in technical theatre production, recreation, event management, or related field

OR

Any equivalent combination of training and/or experience that provides the required knowledge, skills and abilities may be substituted

Licensing and Certifications:

• Valid North Carolina Class C Driver's License with a satisfactory driving record, or the ability to obtain within 60 days of hire

Preferred Qualifications:

• 5 years in professional parks and recreation event planning and team management
• CPR/First Aid/AED Certified or the ability to obtain certification

Knowledge Of:

• Event Logistics
• Industry trends and practices as well as applicable federal, state and local laws, codes and regulations
• Modern office practices and procedures including the use of standard office equipment and computer applications such as word processing, database, and spreadsheet applications
• Supervisory principles, practices and techniques
• Budget development and administration practices

Skill In:

• Creativity
• Project administration and management
• Coaching and leading the work of others
• Customer Service
• Attention to detail, critical thinking, and problem solving

Ability To:

• Manage conflict and adapt to changing priorities
• Maintain professional composure in high stress situations
• Organize, prioritize, assign and monitor work for several projects at once in a demanding environment
• Communicate effectively both verbally and in writing as well as through oral presentations

ADA and Other Requirements: Work Environment and Physical Effort:

Medium: Exerting up to 50 pounds of force occasionally, up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Work Environment:

Work is typically performed in an office or similar environment or an outdoor environment. Employees may occasionally work in and around vehicles.

Work Exposures:

Employees may occasionally be exposures to individuals who are hostile or irate and extreme heat (above 100 degrees).

City of Raleigh is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.