Director of Finance & Operations

SLAC; Palo Alto (CA); Hybride; USD 124 000 - 166 000; Plein temps

Avantages offerts par ce poste

PTO days (18+)

Health benefits

Tuition assistance ($6000+)

403(b) retirement plan

Mental health programs

Commuter benefits

Résumé du poste

Stanford University’s Institute for Computational and Mathematical Engineering seeks a Director of Finance and Operations to partner with the director and faculty to drive growth, innovation, and excellence in research and teaching. You will lead budgeting, financial management, HR, IT, development, and facilities planning for the institute.

The role reports to ICME’s director with a secondary reporting line to the School of Engineering’s senior associate dean for administration.

Qualifications

• Three years of relevant experience in administrative and financial management.
• Familiarity with university policies and compliance is a plus.
• Experience coordinating budgets, grants, and contracts.

Responsabilités

• Manage finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
• Oversee grants and contracts administration ensuring compliance with institutional and external requirements.
• Lead operations, administration, and HR functions for ICME in collaboration with the director.
• Represent the unit’s business and academic operations within the school and university.
• Supervise staff, hire and retain personnel, provide coaching and development.

Connaissances

Supervisory skills

Planning & organizational skills

Accounting

Budget forecasting

Grants & contracts administration

Negotiation

Analytical thinking

Attention to detail

Stakeholder communication

Multi-tasking

Outils

Accounting software

Budgeting tools

Description du poste

This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze.

Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S

Work Arrangement:
This position is eligible for a hybrid work arrangement with a minimum of 4 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary:
The budgeted base salary range for this position is $124,391 to $165,924 per annum.

The School of Engineering
Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Computational mathematics has long been at the heart of engineering and science, and the rise of machine learning and artificial intelligence has made it even more central and essential. At the Institute for Computational and Mathematical Engineering (ICME), students and affiliated faculty conduct groundbreaking research, and the institute offers over 60 courses in computational mathematics and scientific computing at both the undergraduate and graduate levels. ICME is a multidisciplinary program spanning Stanford’s seven schools, integrating cutting-edge knowledge in engineering, medicine, the sciences, sustainability, business, and more.

The Institute of Computational and Mathematical Engineering is seeking a Director of Finance and Operations (DFO) to partner with the institute’s faculty and staff to achieve continued growth, innovation, and excellence in research and teaching. Reporting to the director of ICME, with a secondary reporting relationship to the senior associate dean for administration at the School of Engineering, the DFO will provide strategic leadership and direction for the operations, administration, and finances for the institute.

As the partner to the director, this critical leadership position will ensure sound management of the institute and work with the director and other faculty leaders on new and existing programs and initiatives to enable the institute to achieve its strategic and operational goals. Additionally, the DFO serves as the liaison to the school and university in all business matters for the institute with a consolidated budget of more than $3 million annually.

As the operational leader for the institute, the DFO provides leadership and direction for all financial and administrative functions, including budgeting and financial management, strategic planning, human resources, student services, information technology, development, facilities/space planning, compliance, and safety. The DFO manages institute operations, and in partnership with the director, establishes the program’s organizational structure and environment, and has oversight for administrative policies and procedures in the program.

Responsibilities

Core Duties:

Manage staff in the day-to-day operations for functional area(s)of responsibility. Responsible for hiring and retaining staff, careercoaching, personal development for direct reports and accountable forthe performance of employees. Ensure work completion within schedule andconstraints.

May independently or in collaboration with human resourcesmanagers, guide faculty supervisors in the interpretation andimplementation of human resources policies, procedures andprograms.

Evaluate business processes and operational and/or financialeffectiveness. Analyze and resolve complex issues and providealternative solutions as necessary. May lead process improvement forimmediate unit.

Analyze unit needs and make recommendations to leadership forchanges in staffing, facilities, health and safety compliance, finance,technology and/or administrative functions. Work with the Chair and/orDean’s Office regarding resources to support faculty activities andinterests.

Interpret, implement and ensure compliance with universityacademic and administrative policies and procedures within an operatingunit. Recommend new internal policies, guidelines andprocedures.

Manage the finances across all sources for the annual budget,including developing, monitoring, analyzing, forecasting andreporting.

Manage and coordinate grants and contracts for the department.Ensure compliance with institutional and external requirements.

Represent the unit’s business and academic operations within theorganization/school.

Manage student and faculty program administration for theirunit.

three years of relevant experience in administrative and financialmanagement, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated supervisory skills including conflictresolution.

Excellent planning and organizational skills.

Working knowledge of accounting, budget planning and financialforecasting.

Working knowledge of grants and contract administration.

Strong negotiation and effective interpersonal skills.

Solid analytical and problem solving skills.

Attention to detail and accuracy.

Strong expertise in business and management computer applicationsand databases.

Strong knowledge in industry standards and/or regulatoryrequirements.

Ability to multi-task and manage deadlines.

Subject matter expertise for area(s) of responsibility.

Able to keep abreast of general industry knowledge andtrends.

• Pay Range $124,391-$165,924
• Pay Frequency Annually
• Fixed Term N
• Stanford Schools and Units School of Engineering
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Grade J

Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more