Facilities Specialist 1

SLAC; Palo Alto (CA); On-site; USD 54,000 - 63,000; Full time

Benefits offered by this job

18+ PTO days per year

Health benefits start when you start

Flexible work options

Tuition assistance

Job summary

Stanford University is seeking a Facilities Specialist 1 for the Gates Computer Science department and CoDa, onsite at the Stanford main campus. You will support facilities operations, coordinate maintenance, and contribute to safety and space management efforts, reporting to the Facilities Operations manager.

The role requires working across multiple labs and teaching spaces, with responsibilities spanning project coordination, vendor interactions, and implementing process improvements.

Qualifications

• Interpersonal skills and mature judgment for broad stakeholder interaction.
• Ability to coordinate multiple projects with competing priorities and deadlines.
• Experience working with internal and external vendors and services contracting.
• Knowledge of safe handling and disposal of chemicals and hazardous waste; emergency planning and response.

Responsibilities

• Serve as property operations / maintenance point of contact for facilities’ issues in assigned building(s).
• Coordinate maintenance services and monitor completion; manage access and security measures.
• Identify, implement building operations and process modifications for productivity or cost reduction.
• Handle property administration including tagging, data entry, purchasing, and inventory control.
• Coordinate communications services and space management activities including moves and space allocation.

Skills

Interpersonal skills

Multi-project coordination

Vendor management

Emergency preparedness

Tools

Excel

Word

PowerPoint

Project

Job description

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Work Arrangement: This position is onsite, working at the Stanford main campus Monday - Friday.

Budgeted Salary: The budgeted base salary range for this position is $39.09 to $46.01 per hour.

The School of Engineering Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Stanford's School of Engineering seeks a Facilities Specialist 1 for the Gates Computer Science department and the Computing and Data Science department (CoDa) who has experience managing large, interdisciplinary facilities with complex instrumentation and labs. In this role, you will provide excellent customer service to building residents and work as part of a collaborative team of facilities managers, safety specialists, and project managers. Although each Facilities Specialist has assigned facilities in which they reside and focus, they work within a select team, participate in regular cross training, and provide back-up coverage for each other.

In this role, you will have primary responsibility for two buildings comprised of offices, unique research facilities, labs, maker spaces, and teaching spaces for both undergraduate and graduate students. In this role, you will be supporting faculty, staff, and students from multiple departments within the School of Engineering, while taking on significant responsibility in developing, streamlining, and improving operations of your assigned facilities.

This position requires the ability to work independently to ensure that assigned facilities are appropriately maintained, sustainable, efficient, safe, secure, code-compliant, and accessible. You will also assist with facilitating moderately complex construction and renovation projects, participate in complex renovation projects, interpret facilities policies and guidelines, and make enhancements to facilities procedures. The ideal candidate will have demonstrated a commitment towards continuous improvement in their previous positions. This role will report to the School of Engineering Services Manager of Facilities Operations.

In this role, you will:

• Perform specialized, diverse work activities as assigned, under the direction of a supervisor.
• Coordinate solutions, under limited supervision, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university.

Physical requirements include:

• Frequently stand/walk, seated, performs desk-based computer tasks.
• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

Working Conditions:

• Requires 24-hour response availability seven days per week for emergency situations.
• May be exposed to noise > 80dB TWA.
• May working at heights 4 – 10 ft.

Responsibilities

Core Duties:

Serve as property operations / maintenance point of contact for facilities’ issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment).

Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM); implement preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements); coordinate contract work, third party vendors.

Identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts, events).

Handle property administration by completing tagging, data entryand inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers.

Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.

Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.

Serve as safety management coordinator by correcting identified safety issues; tracking chemical inventory, disposal, hazardous waste; communicating and implementing disposal procedures in laboratory settings; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination.

Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.

Coordinate space management and planning activities including: move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

May conduct inventory and administer store supplies, as directed.

Two years related, demonstrated facilities administration experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.

Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

Working knowledge of applications such as Excel, Word, PowerPoint, Project.

Experience working with internal and external vendors and services contracting.

Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

• Pay Range $39.09 - $46.01
• Pay Frequency Hourly
• Fixed Term N
• Stanford Schools and Units School of Engineering
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Facilities
• Grade F

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relationships.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more