Events Planner

Jackson Spalding, Inc; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Jackson Spalding is seeking an experienced Project Manager to lead highly-visible local restaurant opening events and community events across the U.S. You will plan, coordinate, and execute events, while managing budgets, timelines, and cross-functional teams.

The role requires travel across the United States and collaboration with marketing, PR, and operations partners to ensure event success and measurable outcomes.

Qualifications

• 3–5+ years of project management experience, with event planning experience.
• 1–2+ years in an agency environment.
• Ability to travel regularly across the U.S.

Responsibilities

• Serve as project manager and primary contact for local restaurant openings and community events.
• Lead cross-functional launch alignment with internal teams and agency partners.
• Manage multiple events at different planning stages.
• Manage budgets and billing for events and projects.
• Oversee on-site setup, execution and cleanup of events.
• Maintain client relationships and align projects with client goals.
• Delegate tasks and ensure inclusive communication.
• Prepare and present decks and communications materials.

Skills

Project management

Client relations

Event planning

Budget management

Travel coordination

Tools

Asana

Smartsheet

Job description

About this position

About Jackson Spalding

Are you looking to join a hungry and humble team of thinkers, creators, and achievers? You’vecome to the right place.
Jackson Spalding is an award-winning PR and marketing agency that helps clients grow by building their brands, protecting their brands and capturing demand.Founded in 1995, our agency vision has remained unchanged: to be the most trusted and respected agency in our industry.
Fiercely creative and strategic, we work alongside our clients to help them connect with their audiences and reach their goals. That means we stay curious, have an openmindand ask questions to make sure we consistently achieve excellence with integrity for our clients, our communities, our agency and ourselves.

JS is a proudly independent agency serving local and global clients, including Chick-fil-A, The Coca-Cola Company, Delta Air Lines, L.L.Bean, Norfolk Southern and Orkin, among others. Headquartered in Atlanta, Jackson Spalding has teams coast-to-coast in Athens, Georgia; Dallas; Los Angeles and New York. Learn more at jacksonspalding.com .

About the role

Weareseekingan experiencedand highly relationalproject manager. The ideal candidate hasagencyandclient teamexperience,atrack recordof project management,andexpertiseincollaborating withteam members day-to-dayonmarketing,eventand communications projects.The role requires travel in the U.S. (including Puerto Rico).

What you'll do

Specifically, this position willberesponsible for:

• Serving as a project manager and primary point of contact for highly-visible local restaurant opening events and community events inU.S. markets–including planning remotely and traveling to execute events on-site.
• Leading cross-functional launch alignment, including coordinating corporate marketing and PR teams and multiple agency partners, operations teams and field training staff.
• Managing several events atdifferent stagesin the planning process at any given time.
• Managingbudgets and billing for events and projects.
• Overseeing the set-up,executionand cleanup of events while on-site.
• Fostering and maintaining multiple client relationships, including discussing and understanding their goals to incorporate into project plans.
• Delegating and using inclusive language and behaviors.
• Resolving issues for unique on-ground problems/situations.
• Preparing and presenting decks and other communications materials.

Qualifications

Theideal candidate will thrive in a fast-paced environment,demonstratecalm under pressure and have at least 3-5+ years of Project Management experience, withevent planning experience and 1-2+years in an agency environment.This role requires regular travel across the United States.

• Extremely detail-oriented project management skills with ability to achieve results on deadline and on budget.
• Experience with Project Management tools/technologies, preferablyAsana, and/or Smartsheet experience.
• High organizational, timemanagementand prioritization skills.
• Client service and relationship-building skills.
• Ability to foresee issues andanticipateclient and attendee needs.
• Excellent attention to detail, strong proofreadingskillsand ability to multitask and executethrough tocompletion.
• A track recordof successful event planning and execution.
• Leadership, team management and delegation skills.
• Decision-making skills, including ability to apply critical thinking to a simple or complex situation, analyze situations includingshort- and long-termimpact, understand the available options, and recommend the best course of action among the options.
• Communication skills – able to communicate effectively and collaboratively across teams internal and external using multiple communications channels.
• Strong knowledge of target audiences, such aslocal community stakeholders,influencersand internal stakeholders.
• Experience with marketing concepts andunderstanding ofPR practices to collaborate with counterparts and effectively reach business,consumerand local media audiences.