Events Orchestration Specialist

Livtech; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

Livtech is seeking an experienced Event Coordinator to manage logistics for 40+ in-person and virtual events annually. You'll work with the Senior Events Manager and own operational tasks including vendor coordination, registration setup, and post-event reporting. The ideal candidate has 2-4 years of experience in event coordination, with hands-on HubSpot knowledge and strong organizational skills. This role requires managing multiple events and ensuring smooth execution, ideal for someone detail-oriented and adaptable in a fast-paced environment.

Qualifications

• 2–4 years of experience in event coordination, marketing operations, or a related field.
• Proven ability to manage multiple events simultaneously without dropping details.
• Hands-on HubSpot experience required — comfortable with contact management and list uploads.

Responsibilities

• Coordinate vendor relationships including venues, AV, catering, and signage.
• Manage event timelines and logistics checklists to ensure smooth execution.
• Support post-event breakdown, vendor reconciliation, and budget tracking.

Skills

Event coordination

Project management

Communication

Logistics planning

Data management

Tools

HubSpot

ON24

Job description

Livtech is seeking an experienced Event Coordinator to manage logistics for 40+ in-person and virtual events annually. You'll work with the Senior Events Manager and own operational tasks including vendor coordination, registration setup, and post-event reporting. The ideal candidate has 2-4 years of experience in event coordination, with hands-on HubSpot knowledge and strong organizational skills. This role requires managing multiple events and ensuring smooth execution, ideal for someone detail-oriented and adaptable in a fast-paced environment.