Event Planning Specialist

Delta System & Software, Inc.; United States; On-site; USD 70,000 - 90,000; Part time

Job summary

A leading technology solutions provider is seeking an experienced Event Planning and Execution specialist based in NYC. The role involves managing field marketing initiatives, overseeing event logistics, and ensuring alignment between marketing and sales teams. Ideal candidates should have strong event management skills, experience with budgeting and vendor management, and the ability to coordinate hybrid and virtual events. This mid-senior level role offers a contract-based employment opportunity.

Qualifications

• Proven experience in planning and executing field marketing initiatives.
• Strong skills in managing logistics, budgeting, and vendor relations.
• Ability to coordinate hybrid and virtual events smoothly.

Responsibilities

• Plan and execute various marketing events.
• Manage all logistics including budgeting and venue selection.
• Serve as liaison between marketing and sales teams.

Skills

Event logistics management

Vendor management

Budgeting

Stakeholder collaboration

Hybrid event management

Education

Relevant experience in event planning

Job description

Role: Event Planning and Execution

Location: NYC NY- Onsite

Type of hire: FTC

JD:

Event Planning and Execution

• Plan, execute, and manage field marketing initiatives (in‑person events, trade shows, conferences, SKO, high level meetings and executive dinners)
• Manage all aspects of event logistics, including budgeting, venue selection, vendor management, on‑site execution, and post‑event follow‑up
• Work with marketing and design teams to develop event themes, branding, and promotional materials for events
• Manage logistics such as venue coordination, catering, A/V, signage and compliance with internal policies
• Support hybrid and virtual event through Zoom backend management, speaker coordination, and detailed run‑of‑show documentation
• Maintain an internal calendar of upcoming events and ensure all teams are aligned on timeline and deliverable
• Oversee inventory or trade‑show materials – booth properties, signage, collateral, swag, etc. and manage fulfillment and replenishment

Stakeholder & Cross Functional Collaboration

• Serve as primary liaison between the marketing and sales teams to ensure tight alignment on priorities and targets of marketing activations
• Partner with sales teams to align event strategy with organizational goals and provide guidance on best practices
• Collaborate with the finance team to oversee vendor payments and process event‑related invoices. Act as the primary liaison to ensure timely payment completion, manage procurement processes, and facilitate invoicing between Mphasis and event vendors/partners.

Event System & Operations

• Maintain organized systems for event documentation, templates, and historical data to support knowledge sharing

Regards,

Contact: [phone]

Email ID: [e-mail]

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Information Technology

Industries

IT Services and IT Consulting