Events Operations Specialist: From Inquiries to Closeout

City of Pharr; Pharr (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Job summary

The City of Pharr is seeking a Special Events Specialist to support event operations by keeping schedules, documentation, and communications accurate and on time. You’ll help move event requests from inquiry through closeout and coordinate inquiries, scheduling, and approvals with internal teams and external contacts.

In this role you will prepare contracts, invoices, records, assist with promotional materials, and handle purchasing tasks such as check requests, requisitions, purchase orders,

Qualifications

• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication.
• Basic proficiency with office software and recordkeeping.
• Ability to manage multiple deadlines in a public-facing setting.
• Availability for a 40-hour week with flexibility for evenings, weekends, and holidays as needed.

Responsibilities

• Coordinate event inquiries and scheduling.
• Prepare and track contracts, invoices, and related records.
• Support event planning and on-site execution as assigned.
• Assist with promotional materials and updates.
• Complete administrative purchasing steps (check requests, requisitions, purchase orders, vendor setup).

Skills

Organization & detail

Clear communication

Office software

Deadline management

Flexible schedule

Tools

Recordkeeping

Job description

The City of Pharr is seeking a Special Events Specialist to support event operations by keeping schedules, documentation, and communications accurate and on time. You’ll help move event requests from inquiry through closeout and coordinate inquiries, scheduling, and approvals with internal teams and external contacts.

In this role you will prepare contracts, invoices, records, assist with promotional materials, and handle purchasing tasks such as check requests, requisitions, purchase orders,