Special Events Specialist

City of Pharr; Pharr (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Job summary

The City of Pharr is seeking a Special Events Specialist to support event operations by keeping schedules, documentation, and communications accurate and on time. You’ll help move event requests from inquiry through closeout and coordinate inquiries, scheduling, and approvals with internal teams and external contacts.

In this role you will prepare contracts, invoices, records, assist with promotional materials, and handle purchasing tasks such as check requests, requisitions, purchase orders,

Qualifications

• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication.
• Basic proficiency with office software and recordkeeping.
• Ability to manage multiple deadlines in a public-facing setting.
• Availability for a 40-hour week with flexibility for evenings, weekends, and holidays as needed.

Responsibilities

• Coordinate event inquiries and scheduling.
• Prepare and track contracts, invoices, and related records.
• Support event planning and on-site execution as assigned.
• Assist with promotional materials and updates.
• Complete administrative purchasing steps (check requests, requisitions, purchase orders, vendor setup).

Skills

Organization & detail

Clear communication

Office software

Deadline management

Flexible schedule

Tools

Recordkeeping

Job description

Role Summary

The Special Events Specialist supports the City of Pharr’s event operations by keeping schedules, documentation, and communications accurate and on time. This role helps ensure event requests move smoothly from inquiry through closeout. Key responsibilities include coordinating event inquiries and scheduling; preparing and tracking contracts, invoices, and related records; supporting event planning and on-site execution as assigned; assisting with promotional materials and updates; and completing administrative purchasing steps such as check requests, requisitions, purchase orders, and vendor setup.

Required qualifications/skills:

• Strong organization, attention to detail, and follow-through
• Clear written and verbal communication
• Basic proficiency with office software and recordkeeping
• Ability to manage multiple deadlines in a public-facing setting
• Availability for a 40-hour week with flexibility for evenings, weekends, and holidays as needed

Benefits Package

Medical, dental, and vision coverage are provided, along with Paid Time Off to support planned time away and personal needs.

A Typical Workday

You’ll start by reviewing new event messages, updating the calendar, and confirming next steps with internal teams and external contacts. Midday often includes preparing documents for signature, organizing files for upcoming dates, and checking the status of approvals so nothing stalls. As timelines tighten, you may shift between the office and event spaces to help keep details aligned, then wrap up by reconciling paperwork, logging updates for accurate records, and setting priorities for the next day’s deadlines.