Events Marketing Assistant

Moore & Van Allen PLLC; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

Moore & Van Allen PLLC in Charlotte, NC is seeking an Events Marketing Assistant to support planning, coordination, and execution of firm events. This role helps boost brand awareness and client engagement through flawless logistics and creative materials.

You’ll collaborate with vendors, prepare name tags and signage, manage registrations, and provide on-site support. The ideal candidate holds a bachelor’s in marketing or related field, is detail-oriented, tech-savvy, and able to work flexible

Qualifications

• Bachelor’s degree in marketing, business, or communications.
• Proficiency with Microsoft Office; Canva or Adobe CS is a plus.
• Excellent communication and collaboration with cross-functional teams.
• Detail-oriented with ability to meet deadlines.
• Flexibility to work evenings and weekends during events.

Responsibilities

• Coordinate events, including venue selection, logistics, catering, and AV.
• Work with vendors and stakeholders to ensure seamless execution.
• Prepare name tags, signage, presentations, and promotional items.
• Maintain brand guidelines and messaging standards.
• Manage attendee invitations, registrations, and communications.
• Provide on-site support before, during, and after events.
• Collect feedback to evaluate event success.
• Support meeting preparation and event ticketing.
• Maintain event calendars, update databases, and stock promotional materials.

Skills

Communication

Interpersonal skills

Attention to detail

Deadline-driven

Flexibility

Evenings/weekends availability

Education

Bachelor's degree in Marketing/Business/Communications

Tools

Microsoft Office

Word

PowerPoint

Excel

Copilot

Canva

Adobe Creative Suite

Job description

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking an Events Marketing Assistant to join its Charlotte, NC office. This position plays a pivotal role in supporting the planning, coordination, and execution of various events and activities aimed at enhancing firm reputation and brand awareness and fostering client and employee engagement.

What You’ll Do:

• Assist in the coordination of all aspects of events, including venue selection, site visits, logistics, catering, audiovisual, transportation, lodging, invitee and special guest consideration, security, communications, supplemental materials, budget, and contingency planning.
• Work closely with vendors, suppliers, and stakeholders to ensure seamless execution of events.
• Assist with preparing materials such as name tags, signage, presentations, and promotional items.
• Ensure all materials adhere to brand guidelines and messaging standards.
• Support promotional merchandise and giveaway selection, sourcing and distribution with third party vendors.
• Manage attendee invitations, registrations, RSVPs, and communications before, during, and after events.
• Provide on-site support prior to, during, and upon event conclusion. Assist with on-site event setup, execution, and cleanup.
• Collect feedback from attendees, sponsors, and stakeholders to evaluate the success of events.
• Assist with meeting preparations including creating and distributing materials.
• Assist with event ticketing allocations and distributions.
• Perform various administrative tasks to support the marketing team, such as maintaining event calendars, updating databases, and managing inventory of promotional materials.

What We’re Looking For:

• Bachelor’s degree in marketing, business, communications, or a related field.
• Proficiency with Microsoft Office suite (Word, PowerPoint, Excel, Copilot); familiarity with design tools like Canva or Adobe Creative Suite is a plus.
• Excellent communication and interpersonal skills, with the ability to collaborate with cross-functional teams and external partners.
• Strong attention to detail and ability to meet deadlines.
• Flexibility to work evenings and weekends as required during event periods.

Physical Requirements:

• Frequent standing, walking, pushing, pulling, or moving objects
• Medium/Heavy lifting requirements up to 50lbs, exert force 10-25lbs.
• It requires the ability to communicate effectively using speech, vision, and hearing.
• The work requires the use of hands for simple grasping and fine manipulations.
• The work at times requires bending, squatting and reaching, with the ability to lift, carry, push or pull light weights, involving the use of carts, dollies and/or hand trucks.

Equal Employment Opportunity Employer.