Events Manager

Brooklyn Academy Of Music; New York (NY); On-site; USD 61,000 - 75,000; Full time

Job summary

Brooklyn Academy of Music (BAM) in Brooklyn, NY is seeking an Event Manager to lead planning, coordination, and execution of events within Programming Operations. The role requires strong communication, detailed planning, and cross-department collaboration to ensure successful cinema presentations and live events.

The ideal candidate will manage rental clients, budgets, schedules, and on-site operations, working closely with Production, Facilities, Security, and Finance.

Qualifications

• Minimum 3 years’ experience in Performing Arts Administration or related field.
• Proficiency with Microsoft Office; experience with Asana, Slack, and Tessitura preferred.
• Experience with rentals, cinema, and live events coordination.
• Excellent communication and client-facing skills.
• Highly organized with attention to detail and ability to manage multiple projects.

Responsibilities

• Serve as the primary contact for rental clients and partners through the event lifecycle.
• Advance rental and cinema events including schedules, budgets, and payments.
• Coordinate with Production, Facilities, Security, FOH, and other departments.
• Oversee on-site event execution and liaise with external partners.
• Create and maintain detailed event documentation and timelines.
• Communicate event requirements clearly and follow up on items.
• Track staffing, equipment needs and operational requirements.
• Draft and administer contracts for assigned events.
• Collaborate with Finance and Programming on payments, budgets, and reporting.
• Ensure compliance with venue policies and safety protocols.
• Assist in planning additional programming and institutional events.

Skills

Excellent communication

Strong organizational skills

Multi-tasking

Problem-solving under pressure

Tools

Asana

Slack

Tessitura

Microsoft Office

Job description

Job Details

Job Location: Peter Jay Sharp Building - Brooklyn, NY 11217

Position Type: Full-Time

Salary Range: $68,000.00 - $68,000.00 Salary

Job Category: General Management

Brooklyn Academy of Music (BAM)is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.

Event Manager

BAM is seeking anEvent Manager! The ideal candidate will manage the planning, coordination, and execution of events within the Programming Operations division. As well as ensuring successful and efficient execution of events and cinema presentations, through strong coordination, clear communication, and detailed operational planning. In addition, support cross-departmental collaboration, maintain accurate event documentation, and provide high-quality client and partner engagement from advance through event completion.

Essential Duties and Responsibilities

• Serve as the primary point of contact for rental clients, internal partners, and external collaborators throughout the event lifecycle
• Advance rental, cinema and other events, including schedules, run-of-show, budgets and payments, scheduling technical support, and venue logistics
• Coordinate cross departmentally with Production, Facilities, Security, Front of House, Cinema Operations, General Management, and other internal departments to ensure alignment on event needs
• Oversee on-site event execution, and serve as on-site contact for external partners
• Create and maintain detailed event documentation, including timelines, contact sheets, production notes, and other paperwork.
• Communicate event requirements clearly to all stakeholders and ensure timely follow-up on outstanding items
• Track event needs and communicate staffing, equipment, and operational requirements to appropriate teams.
• Draft and administer contracts for assigned events as requested.
• Work closely with Finance, GM and Programming to maintain effective and efficient systems of submission and communications for payments, tax paperwork, budgets, cash flow, and reporting
• Ensure compliance with venue policies, safety protocols, and operational standards
• Assist in managing multiple events simultaneously, prioritizing based on timelines and organizational needs
• Contribute to the planning and execution of additional programming and institutional events, including performances and festivals
• Support cross-departmental communication to ensure smooth coordination across Programming Operations

Qualifications

• Minimum 3 years’ experience in Performing Arts Administration, Event or Venue Management, Theater Production, or related field, or equivalent professional experience
• Excellent knowledge of Microsoft Office; experience with production management tools (e.g. Asana, Slack) and Tessitura strongly preferred
• Strong event management and production coordination experience, particularly with rentals, film/cinema, and/or live events
• Ability to interpret and manage event schedules, technical requirements, and operational logistics
• Excellent communication skills with a professional and client-facing approach
• Ability to track and accomplish multiple projects simultaneously and in a timely manner
• Strong interest in working at a performing arts organization
• Extremely organized
• Self-motivated
• Excellent attention to detail
• Strong problem-solving skills in live event environments
• Ability to work under a deadline
• Ability to multi-task
• Calm and solution-oriented under pressure

Compensation

The salary for this position is $68K. This role is represented by Local 2110 and will be paid in accordance with the BAM/UAW Local 2110 Collective Bargaining Agreement. This position is full-time, exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM's fantastic programming.

Working conditions

Category 2: Administrative Work with MobilityThe employee is required to sit most of the time yet must move about on foot to accomplish some tasks, including frequently moving from one location to another. Walking, standing, climbing stairs, lift, and carry objects up to 25lbs. Environment: The employee is subject to both environmental conditions: Activities occur inside and outside.Location: The position will primarily be onsite, with occasional flexibility to work remotely as the workload allows.Frequent weekend and evening work

Brooklyn Academy of Music is an Equal Opportunity Employer.BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The Programming Operations division supports and continues to take part in this process.