Events Manager

Wings Over the Rockies Air & Space Museum; Denver (CO); On-site; USD 26,000 - 32,000; Part time

Benefits offered by this job

Membership to the museum

Paid Sick Time

Job summary

Wings Over the Rockies Air & Space Museum in Denver is seeking an Events Manager for on-site execution of corporate and donor events at both Wings and Exploration of Flight locations. This part-time role requires shift bidding, including evenings, weekends, and holidays.

The role reports to the Director of Corporate Sales & Events and collaborates with Event Sales, Operations, and Facilities teams to deliver an exceptional guest experience.

Qualifications

• Must be able to work at least one shift every ninety days.
• Strong verbal communication with a professional presence.
• Ability to multi-task in fast-paced, noisy environments.
• Demonstrated problem-solving with a proactive approach.
• Strong organizational skills with attention to detail.
• Ability to stand and walk for extended periods, up to 10 hours.
• Ability to lift up to 35+ lbs.

Responsibilities

• Lead on-site event execution coordinating staff, volunteers, and external vendors (e.g., catering, A/V, entertainment, security) to ensure seamless event delivery
• Serve as the central point of communication during events, maintaining clear, professional interactions with clients, vendors, guests, and internal teams
• Anticipate and respond to event needs in real time, ensuring a smooth, high-quality experience for guests and clients
• Oversee event logistics, including deliveries, load-in/set-up, traffic flow, and breakdown/closing procedures
• Ensure facility readiness and security, including opening and securing spaces and following safety protocols
• Safeguard museum assets and exhibits, maintaining a safe environment for guests and staff
• Support compliance with applicable policies, including alcohol service guidelines and event-specific requirements
• Respond to incidents or emergencies as needed, following established procedures
• Operate and monitor building systems, including alarms and related equipment
• Execute event-specific technical and operational needs, such as coordinating power access and aircraft setup

Skills

Lead on-site events

Communication

Problem solving

Organization

Team collaboration

Physical stamina

Job description

Description

The Events Manager plays a key role in delivering seamless, high-quality events at both the Air & Space Museum and Exploration of Flight locations. In the events industry, the "Manager" title reflects responsibility for on-site event execution and logistics, rather than direct people management.

This is a hands-on, shift-based role responsible for leading day-of-event operations, including coordinating Wings staff, volunteers, and external vendors. Responsibilities include managing event logistics such as deliveries, traffic flow, load-in and set-up, troubleshooting in real time, and ensuring a smooth event close.

Events Managers are part of the Corporate Events team and report to the Director of Corporate Sales & Events. They work closely with Event Sales and Operations Manager, Facilities and other cross-functional teams to ensure a consistent and exceptional guest experience.

Work Schedule: variable (shift bidding)* * This position requires signing-up for open shifts to include evenings, nights, weekends, and holidays. Shift assignments are awarded on a first-come/first-serve basis. Event scheduling and frequency is variable and subject to change. Wings Over the Rockies makes every effort to provide open shifts but cannot guarantee work due to event availability, client cancellations/rescheduling, weather conditions, Museum closures, etc.

Requirements

Please note: This list is not all-inclusive but highlights the primary responsibilities of the role.

• Lead on-site event execution, coordinating staff, volunteers, and external vendors (e.g., catering, A/V, entertainment, security) to ensure seamless event delivery
• Serve as the central point of communication during events, maintaining clear, professional interactions with clients, vendors, guests, and internal teams
• Anticipate and respond to event needs in real time, ensuring a smooth, high-quality experience for guests and clients
• Oversee event logistics, including deliveries, load-in/set-up, traffic flow, and breakdown/closing procedures
• Ensure facility readiness and security, including opening and securing spaces and following established safety and security protocols
• Safeguard museum assets and exhibits, maintaining a safe and respectful environment for guests and staff
• Support compliance with applicable policies, including alcohol service guidelines and event-specific requirements
• Respond to incidents or emergencies as needed, following established procedures and directing guests and staff appropriately
• Operate and monitor building systems, including alarms and related equipment, as part of event operations
• Execute event-specific technical and operational needs, such as coordinating power access and supporting unique setup requirements (e.g., aircraft access)

Required Qualifications (Minimum Qualifications)

Requirements

• Must be able to work at least one (1) shift every ninety (90) days to remain an active employee
• Strong verbal communication skills with a professional and confident presence
• Ability to multi-task effectively and communicate in fast-paced, noisy, or high-pressure environments
• Demonstrated problem-solving skills with a proactive, solution-oriented approach
• Strong organizational skills with attention to detail and the ability to manage time effectively
• Ability to work both independently and collaboratively as part of a team
• Ability to walk extensive distances (up to 180,000 sq. ft.) and remain on your feet for extended periods (up to 10 hours) in varying environmental conditions
• Ability to push, pull, squat, and lift 35+ lbs.

Preferred Qualifications

• Prior experience in event services, hospitality, or a related field
• First Aid/AED and CPR certification (or willingness to obtain; training provided by Wings)
• Basic understanding of electrical connectivity and event power needs
• Proficiency with Microsoft Office and general computer applications

Compensation and Benefits

The hiring for this part-time position is $19.29 per hour. + $4/hour shift differential premium for night shifts (12am ~ 6am)

Benefits Summary

• Membership to the museum and other museums
• Paid Sick Time

ADA/Working Conditions

Wings Over the Rockies operates in a historical aircraft hangar environment and at an active regional airport location. This role requires:

• Periods of standing, walking and moving throughout exhibit spaces
• Occasional lifting (up to 35+ lbs.) for events or materials
• Flexibility to attend evening/weekend events and donor functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

About Wings Over the Rockies

Wings Over the Rockies, a Colorado-based non-profit organization and Colorado's official Air and Space Museum, is committed to educating, inspiring and exciting all people about aviation and space endeavors of the past, present and future. Wings is one organization with two locations. Located in Denver's historic Lowry neighborhood and established in 1994, the Museum features nearly 100,000 square feet of world-class historical and educational exhibits. In addition to more than 60 impressive aircraft and spacecraft, visitors discover exciting personalities, stories, and events about every aspect of aviation and space exploration. Exploration of Flight is located at Centennial Airport. Opened in 2018, it features 18,000 square feet of interactive experiences and, aviation-focused events. Visitors to the two locations come from all 50 states and more than 34 countries. For more information about Wings Over the Rockies, please visit WingsMuseum.org.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Wings reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary to meet organizational needs.

Work schedules and hours may be adjusted based on other operation requirements.

Nothing in this job description creates an employment contract, expressed or implied. Employment with the Museum is at-will and may be terminated by either the employee or Wings at any time, with or without cause or notice, in accordance with applicable laws.