Senior Research Administration Specialist

University-of-North-Carolina-At-Chapel-Hil; Chapel Hill (NC); Hybrid; USD 77,000 - 94,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development

Job summary

University of North Carolina at Chapel Hill seeks a Senior Research Administration Specialist (Pre-Award Focus). You will lead the development and submission of complex sponsored proposals, partnering with faculty and research teams to turn ideas into competitive funding opportunities.

The role combines expert pre-award work with mentorship and strategic planning. Ideal candidates bring deep pre-award experience, strong project management skills, and the ability to guide multi-investigator

Qualifications

• Experience in pre-award research administration, including proposal development, budgeting, and sponsor compliance.
• Ability to interpret and apply federal, state, and private sponsor guidelines.
• Experience developing complex proposal budgets with personnel forecasting, cost-sharing, and multi-year projections.
• Proven ability to manage multiple complex projects with deadlines, deliverables, and stakeholder engagement.
• Experience coordinating multi-investigator and multi-institutional proposals.
• Ability to develop and implement project plans, timelines, and tracking tools.
• Strong written and verbal communication skills for proposal materials.
• Ability to build and maintain relationships with faculty, staff, and external partners.
• Experience mentoring peers or junior staff and promoting best practices in research administration.
• Proficiency in Excel and related tools; comfortable with RAMSeS, Cayuse, PeopleSoft, and Infoporte.

Responsibilities

• Lead the development and submission of complex sponsored research proposals.
• Serve as a subject matter expert in proposal development, sponsor guidelines, and research administration processes.
• Independently manage a portfolio of highly complex proposals across units.
• Mentor and train research administration staff; promote process improvements.
• Coordinate timelines, deliverables, and communications among PIs, teams, and central offices.
• Provide limited post-award support including award setup and compliance guidance.

Skills

Research Administration

Pre-award experience

Project Management

Leadership & Mentorship

Budgeting & Planning

Communication & Collaboration

Stakeholder Management

Process Improvement

Team coordination

Autonomy

Time management

Mentoring staff

Education

Masters degree

Bachelors degree

Tools

RAMSeS

Cayuse

PeopleSoft

Infoporte

Microsoft Excel

Job description

Senior Research Administration Specialist

Working Title Senior Research Administration Specialist

Appointment Type

Appointment Type EHRA Non-Faculty

Position Number

Position Number 20079059

Vacancy ID

Vacancy ID NF0010115

Full Time/Part Time

Full Time/Part Time Full-Time Permanent

FTE

FTE 1

Hours per week 40

Position Location

Position Location North Carolina, US

Hiring Range

Hiring Range $85,000

Proposed Start Date

Proposed Start Date 11/30/2026

Position Information

Be a Tar Heel!

This is a senior-level role that will appeal to experienced research administrators looking to lead complex, high-impact proposals while serving as a trusted advisor and mentor. Senior Research Administration Specialist (Pre-Award Focus) Join the UNC -Chapel Hill College of Arts & Sciences as a Senior Research Administration Specialist and play a key role in advancing innovative research across one of the nation’s leading public universities. This position leads the development and submission of complex sponsored research proposals, partnering closely with faculty, research teams, and institutional leaders to transform ideas into competitive funding opportunities. Ideal candidates bring deep pre-award research administration expertise, strong project management skills, and the ability to manage large, multi-investigator and multi-institutional proposals. In addition to serving as a subject matter expert in proposal development, budgeting, and sponsor compliance, this role provides mentorship to research administration staff and helps drive process improvements across the College’s research enterprise. The position offers a hybrid work arrangement and the opportunity to contribute to a growing and dynamic research portfolio.

The College of Arts & Sciences is the largest academic unit within the University and consists of about 71 units, including centers, programs, institutional support and 42 academic departments and interdisciplinary curricula, which offer both undergraduate bachelor’s degrees and graduate-level masters and PhD degrees. The College is divided into four academic divisions: Natural Sciences and Mathematics, Fine Arts, Humanities, and Social Sciences. The Senior Associate Dean for Undergraduate Education oversees all academic student support units, including but not limited to Academic Advising, Honors, and the Academic Success Center. The Senior Associate Dean for Research & Innovation drives strategic planning and provides guidance across the academic divisions and research programs, fostering new models of innovation, new initiatives and new collaborations. The Office of the Dean is responsible for all of the academic, academic student support, financial and administrative operations in the College of Arts & Sciences.

The College of Arts & Sciences Business Operations Office is housed in the Office of the Dean and supports the fiscal and human resources operations of the departments, curricula, and programs by consolidating their business operations into one center. The Business Operations Office enables transparency of operations and information, creating a more responsive organization that utilizes online systems and automation to streamline processes. It consistently applies policies, ensuring compliance to UNC , State, and Federal regulations and laws.

Within the Business Operations’ Accounting Department, grant and research administration support is provided for the non- Big 5 Departments (Biology, Chemistry, Math, English and Psychology). The Big 5 Departments have their own grant and research administration units, which are given autonomy from the Business Operations Office due to the specificity of field, the number and value amounts of grants and other third-party funding handled by their faculty.

For the smaller departments and centers, each may or may not have their own grant and research staff based upon the complexity and loss impact of the grants. These departments with their own field representatives will be handling their own research administration, however unlike the Big 5 Departments, any system financial transactions must be approved by Business Operations.

The Business Operations’ Accounting Division is ultimately accountable for any consequence of error with process and monies with the smaller departments and centers. Also, the group is recognized as the College’s principal grant and research administration experts, thereby providing a wide breadth of general and specific research funding information, UNC computer system, process, and policy counsel to ALL grant and research administrators (even Big 5 staff if they need assistance) throughout the College. At this time, the Accounting Division primarily provides post-award administration support. These services include faculty/staff consulting, sponsors/ OSR coordination, purchasing, account reconciliation, and reporting.

Recently, trends reflect that more grant and research administration work is being transferred to the Accounting Division from the smaller departments and centers in order to keep operational costs down and retain a more efficient process and controls with less compliance liability. Overall grant and research administration work is expected to have exponential growth as a result of the Chancellor’s Research initiative.

Position Summary

INTERNAL ONLY : Internal posting for permanent, time-limited and layoff priority employees of UNC -Chapel Hill only.

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station. The Senior Research Administration Specialist serves as an advanced-level research administration professional responsible for leading complex pre-award activities while incorporating project management principles to support faculty and research teams across assigned units. This role functions as a subject matter expert in proposal development, sponsor guidelines, and research administration processes, with a strong emphasis on strategic planning, coordination, and execution of sponsored research proposals. The position will independently manage a portfolio of highly complex proposals and collaborates closely with principal investigators (PIs), departmental leadership, and central offices to ensure timely, compliant, and competitive submissions. In addition to pre-award responsibilities, this role applies project management practices to coordinate timelines, track deliverables, facilitate communication across stakeholders, and support multi-investigator and multi-institutional proposals. This position also serves as a team resource and mentor, providing guidance, training, and problem-solving support to research administration staff. While not a formal supervisor, the role is expected to function as a lead by promoting best practices, streamlining processes, and supporting continuous improvement initiatives. Limited post-award responsibilities (approximately 10%) include award setup support, interpretation of award terms, and advising on financial and administrative compliance.

Minimum Education and Experience Requirements

Mid- to late-career with Masters and 2- 4 yrs experience; Bachelors and 3-5 yrs experience

Required Qualifications, Competencies, and Experience

• Research Administration Expertise


• Advanced knowledge of pre-award research administration, including proposal development, budgeting, and sponsor compliance requirements


• Demonstrated ability to interpret and apply federal, state, and private sponsor guidelines


• Experience developing complex proposal budgets, including personnel forecasting, cost-sharing, and multi-year projections


• Project Management & Coordination


• Proven ability to manage multiple complex projects simultaneously, including tracking deadlines, deliverables, and stakeholder engagement


• Experience coordinating multi-investigator and/or multi-institutional proposals


• Ability to develop and implement project plans, timelines, and tracking tools


• Communication & Collaboration


• Strong written and verbal communication skills, including ability to compile and edit proposal materials


• Ability to build and maintain effective working relationships with faculty, staff, and external partners


• Demonstrated ability to facilitate discussions and resolve issues across diverse stakeholder groups


• Leadership & Mentorship


• Experience providing guidance, training, or mentorship to peers or junior staff


• Ability to serve as a resource for best practices and problem-solving within research administration


• Technical Skills


• Proficiency in Microsoft Office Suite, particularly Excel


• Experience with research administration systems (e.g., RAMSeS, Cayuse, PeopleSoft, Infoporte) or similar platforms


• Familiarity with project management tools and tracking systems


• Other


• High level of organization, accuracy, and ability to manage competing priorities


• Ability to work independently with a high degree of autonomy

Preferred Qualifications, Competencies, and Experience

• 5+ years of experience in research administration, particularly in pre-award


• Experience with complex, multi-site, or interdisciplinary proposals


• Experience applying project management methodologies in an academic or research setting


• Professional certification (e.g., CRA , CPRA , PMP )


• Experience leading process improvements or developing standard operating procedures

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone]. Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume


• Cover Letter


• Certification/licenses


• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that describes your level of education that best or most closely satisfies the education requirements for this position.
  
  
  
  • Bachelor’s degree in required discipline(s) listed or related field
  
  
  • Bachelor's degree in any field/discipline
  
  
  • Master's degree or Doctorate degree in required discipline(s) listed or related field
  
  
  • Master's degree or Doctorate degree in any field/discipline
  
  
  • None of the above
  
  
  
  


• * Are you a current permanent, time-limited or layoff priority employee of UNC-Chapel Hill?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Do you have experience with pre-award activities including proposal budget development and submission?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Do you have experience with financial and pre-/post-award management workflow tools?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Do you have experience managing funds and awards for multiple principal investigators across multiple units?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Do you have experience training or mentoring peers or leading a team?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Describe in brief your experience with project management of proposal submissions.
  

  (Open Ended Question)

  
  


• * Do you have prior experience with any UNC systems such as RAMSes, Cayuse, Infoporte, PeopleSoft/ConnectCarolina and/or other UNC Financial Systems such as Web Travel, Customer Billing Management, Bill Presentation? If so, please briefly describe your experience.
  

  (Open Ended Question)