Events Maestro | Trade Shows, Budgets & GTM Logistics

Sharp Performance; United States; Remote; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible PTO

401(k) with company match

Access to performance coaches

Job summary

Sharp Performance is seeking an Events Coordinator to own the logistics behind trade shows and conferences, from contracts to wrap-up, supporting our go-to-market team. You will report into Growth Marketing and work across Marketing, Sales, and Business Development.

Your duties include coordinating budgets, vendor contracts, booth setup, travel, and on-site logistics to ensure events run on time and on budget.

Qualifications

• 5 to 7 years of experience in event coordination, executive assistance, or both, including trade shows or conferences.
• Experience with events in public safety, government, or adjacent markets is a plus.

Responsibilities

• Register the booth and team, and manage exhibitor deadlines, forms, and badge lists.
• Negotiate and manage vendor contracts, tracking deposits, payment dates, and cancellation terms.
• Build and track a budget for each event.
• Order print materials, booth graphics, and giveaways, and ship everything the booth needs so it arrives on time.
• Build a Notion prep doc for each event with the schedule, booth setup instructions, staffing, meetings, and key contacts.
• Book flights and hotels for the team.
• Make restaurant reservations for customer dinners and team events.
• Arrange return shipping and keep an inventory of booth materials.
• Reconcile invoices and expenses against the budget.
• Record costs and lessons learned to plan the next event better.
• Find and book speaking engagements for our Business Development team, a group of former public safety leaders who represent Sharp in the market.
• Keep a shared calendar of upcoming events, deadlines, and speaking opportunities.
• Support go-to-market leaders with travel, scheduling, and logistics as needed.

Skills

Event coordination

Vendor negotiation

Budget management

Travel logistics

Calendar management

Notion/documentation

Written communication

Calm under pressure

Tools

Notion

Job description

Sharp Performance is seeking an Events Coordinator to own the logistics behind trade shows and conferences, from contracts to wrap-up, supporting our go-to-market team. You will report into Growth Marketing and work across Marketing, Sales, and Business Development.

Your duties include coordinating budgets, vendor contracts, booth setup, travel, and on-site logistics to ensure events run on time and on budget.