Dynamic Events Coordinator — Trade Shows & Demos

TAPP Film; United States; On-site; USD 43,000 - 94,000; Full time

Job summary

Meyer Sound is seeking a Marketing Events Coordinator to support trade shows, product launches, and partner events from concept to on-site execution. This full-time, non-exempt role collaborates with Marketing, Sales, Product Management, and an experiential agency to deliver high-quality brand experiences.

Responsibilities include planning, budgeting, logistics, on-site leadership, merchandise management, and website launches. Travel is expected, including 25% of the time.

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or equivalent professional experience.
• 3+ years of experience in event marketing, experiential marketing, event production, or a related role.
• Demonstrated experience managing events from concept through execution.
• Strong project management and organizational skills, with the ability to manage multiple events and priorities simultaneously.
• Excellent communication and collaboration skills, with experience working across departments and with external partners.
• Strong attention to detail and the ability to anticipate needs, solve problems, and adapt quickly in live-event environments.
• Experience managing event budgets, vendors, schedules, and production logistics.
• Comfortable working independently while contributing effectively within a collaborative marketing team.
• Availability to travel and work outside standard business hours as required for event.
• Experience with Salesforce, Salesforce Marketing Cloud, and HubSpot.

Responsibilities

• Help plan and execute trade shows, conferences, product launches/demos, customer and partner events, and other marketing experiences from initial planning through on-site execution and post-event follow-up
• Develop event plans, schedules, budgets, and production requirements, keeping projects organized and on track
• Coordinate event logistics, including registration, travel, catering, shipping, equipment, and on-site requirements such as lead generation
• Provide hands-on leadership during event setup, execution, and breakdown, proactively addressing issues as they arise
• Ensure that events consistently represent Meyer Sound's brand, values, and standards
• Manage relationships with our experiential agency, event organizers, venues, production partners, vendors, and other external partners
• Travel to key events and provide on-site support as needed (estimated travel is 25%)
• Order and maintain company merchandise; research options for new items, maintain consistency and quality, and oversee inventory
• Help launch the public-facing merchandising website
• Order and maintain printed collateral by coordinating printing of new literature, banners, business cards, and other promotional materials, and maintain inventory
• Proofread correspondence and marketing materials; ensure appropriate communication on key priorities within the department

Skills

Event planning

Trade show experience

On-site execution

Project coordination

Communication

Budget management

Travel flexibility

Independent worker

Education

Bachelor's degree in Marketing/Communications/Business or equivalent

Tools

Salesforce

Salesforce Marketing Cloud

HubSpot

Wrike

Jira

Job description

Meyer Sound is seeking a Marketing Events Coordinator to support trade shows, product launches, and partner events from concept to on-site execution. This full-time, non-exempt role collaborates with Marketing, Sales, Product Management, and an experiential agency to deliver high-quality brand experiences.

Responsibilities include planning, budgeting, logistics, on-site leadership, merchandise management, and website launches. Travel is expected, including 25% of the time.