Events Experience Manager

BioNJ Inc.; Hamilton (NJ); Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

BioNJ Inc. seeks an upbeat Events Experience Manager to deliver exceptional event experiences across the lifecycle from concept through post-event evaluation.

You will manage the annual events calendar, coordinate logistics for in-person and virtual events, and ensure smooth speaker and attendee experiences while maintaining strong vendor relationships. Responsibilities include committee planning minutes, venue and AV coordination, and on-site execution, with Salesforce reporting and budget

Qualifications

• Bachelor's degree required plus 1–3 years event planning experience.
• Ability to problem solve and propose solutions.
• Ability to handle multiple projects and meet deadlines.
• Ability to work independently and under pressure.
• Exceptional relationship management and strategic planning mindset.
• Excellent written and spoken communication with Members, Colleagues and Vendors.

Responsabilités

• Produce and manage Annual Events Calendar.
• Support logistics for in-person and virtual BioNJ events, conferences, meetings.
• Participate in Committee Planning calls and prepare minutes.
• Oversee venue selection, AV vendors, and manage events within budget.
• Coordinate speaker experience and communication, bios, photos, thank you notes.
• Use Salesforce to prepare reports and manage lists.
• Manage on-site setup, staffing, and attendee experience.
• Troubleshoot issues that arise during events.

Connaissances

Project management

Communication

Relationship management

Problem solving

Organizational skills

Working under pressure

Formation

Bachelor's degree

Outils

Salesforce

Microsoft Word

Excel

Access

PowerPoint

Description du poste

BioNJ, the leading trade association for New Jersey’s life sciences industry, is excited to announce an exceptional opportunity for an upbeat, positive, can-do Events Experience Management professional. This is a unique opportunity to join a high-performing, dynamic, high-energy and results-driven team while developing and expanding your event planning and management skills and expertise. The Events Experience Manager will play a key role in delivering exceptional event experiences to our community by ensuring seamless execution and fostering positive relationships. Responsibilities span the full event lifecycle — from initial concept, planning and budgeting through logistics coordination and execution, vendor management, speaker and attendee communication, on-site execution and post-event evaluation — all aligned with BioNJ’s strategic goals and commitment to excellence.

Position background and responsibilities:

• Produce and manage Annual Events Calendar
• Support Team in the preparation of and oversight of logistics for all in‑person and virtual BioNJ events, conferences/conventions and meetings
• Participate in Committee Planning calls and prepare Committee meeting minutes
• Oversee venue selection, work with vendors (such as AV) and manage events finances to deliver events within budget goals
• Coordinate speaker experience including all aspects of their participation such as preparation calls and managing ongoing communication with speakers, including requesting photos and bios, organizing logistical details and sending thank you notes
• Utilize Salesforce to prepare reports, manage lists and test registration
• Manage on‑site event setup, staffing and logistics to ensure a positive experience for attendees, speakers and sponsors
• Troubleshoot issues that arise during an event

• Minimum Requirements:
• Bachelor's degree required plus 1 – 3 years event planning experience
• Ability to problem solve and propose solutions
• Ability to handle multiple projects and meet deadlines
• Ability to work independently and under pressure
• Exceptional relationship management and strategic planning mindset
• Excellent communication skills, both oral and written, including proofreading skills
• Ability to communicate in a highly professional manner with Members, Colleagues and Vendors
• Computer skills: Microsoft Word, Excel, Access and PowerPoint
• The Events Experience Manager reports to Executive Director, Programs.