Events Associate

ICSC; New York (NY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

ICSC, based in New York City, offers hybrid work with in-office days on Tuesdays, Wednesdays, and Thursdays. The role focuses on planning and executing 5-10 live events annually, sourcing venues and vendors, negotiating contracts, and providing on-site support for large conferences.

Candidates should have a Bachelor’s in Hospitality or related field and up to 2 years of event planning experience, with strong communication skills to manage budgets, suppliers, and cross-functional teams.

Qualifications

• Bachelor’s Degree in Hospitality or related field preferred.
• Up to 2 years of events planning experience.
• Excellent oral and written communication skills.

Responsibilities

• Plan and execute 5-10 live events per year with 50-200 attendees.
• Source venues and vendors and negotiate contracts.
• Prepare BEOs, AV, signage, and supplies.
• Provide on-site support for conferences up to 10,000 attendees.
• Manage calendars, approvals, and processing credit card authorizations.

Skills

Plans and Aligns

Drives Results

Action Oriented

Collaborates

Instills Trust

Education

Bachelor’s Degree in Hospitality

Job description

The member organization for industry advancement, ICSC promotes and elevates the marketplaces and spaces where people shop, dine, work, play, and gather as foundational and vital ingredients of communities and economies. ICSC produces experiences that create connections and catalyze deals; aggressively advocates to shape public policy; develops high impact marketing and public relations that influence opinions; provides an enduring platform for professional success; and creates forward-thinking content with actionable insights — all of which drive industry innovation and growth.

This position is hybrid and based out of our New York City office reporting to the office on Tuesdays, Wednesdays & Thursdays.

Major Duties and Responsibilities:

• Plan and execute 5-10 live events per year with attendees ranging from 50-200, responsibilities to include:
• Source venues and vendors
• Negotiate contracts
• Prepare BEOs and order appropriate AV
• Order signage, supplies, prepare PowerPoints
• Work with committees and volunteers
• Proof marketing materials
• Monitor expenses; review and submit invoices, reconcile budget
• Prepare and assemble badges
• Provide on-site support at larger conferences ranging from 1,000-10,000 attendees as needed
• Manage general team operations such as updating calendars and processing credit card authorizations
• Provide general administrative support to VP and Senior Manager as needed

Core Competencies

• Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organization goals
• Drives Results - Consistently achieving results, even under tough circumstances
• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity and authenticity

Qualifications:

• Bachelor’s Degree in Hospitality or related field preferred
• Up to 2 years professional experience planning in-person, small-scale events and providing administrative support for events and conferences preferred
• Excellent oral and written communication skills