Events & Engagement Specialist

Vertex Education; Chandler (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

Vertex Education is seeking an Events & Engagement Specialist to support planning and execution of network-wide events, community outreach, and MarCom initiatives across Vertex Education and Legacy Traditional Schools. You will collaborate with campus leaders, state teams, and vendors to deliver impactful programs.

The ideal candidate is highly organized, proactive, and relationship-oriented with strong event planning and project coordination skills, capable of managing multiple initiatives

Qualifications

• 2–4 years of experience in event planning, marcom, or community engagement.
• Experience coordinating multi-state events and campus activities.
• Strong written and verbal communication; relationship-building skills.
• Ability to manage multiple timelines, budgets, and vendors.

Responsibilities

• Plan and execute network-wide Legacy and Vertex events and campus activities.
• Coordinate family, community and alumni engagement initiatives; build external relationships.
• Manage event logistics, scheduling, materials, vendors, and on-site support.
• Lead post-event data collection for metrics and planning.

Skills

Event planning

MarCom

Project coordination

Communication

Vendor management

Budgeting

Stakeholder management

Education

Associate or Bachelor's degree in Marketing or related field

Tools

Asana

Eventbrite

CRM (HubSpot)

Job description

Be the one who makes a difference! At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference-with us.

The Events & Engagement Specialist supports the planning and execution of network-wide events, community outreach, marketing communications (MarCom), and organizational visibility initiatives across Vertex Education and Legacy Traditional Schools. Working closely with the Sr. Manager of Events & Engagement, this role translates strategy and priorities into organized, effective execution across the organization.

The ideal candidate is highly organized, proactive and relationship-oriented, with strong event planning and project coordination skills and the ability to manage multiple initiatives simultaneously. This position works cross-functionally with campus leaders, state-based teams, Vertex departments, vendors and community partners.

Essential Functions:

Events, Outreach & Community Relations:

• Support the planning and execution of network-wide Legacy and Vertex events, campus activities, student travel programs, and community outreach across multi-state markets.
• Provide hands-on event support, troubleshoot execution issues and elevate significant concerns.
• Manage Eventbrite listings, event logistics including scheduling, materials, vendor management and on-site execution.
• Coordinate family, community and alumni engagement initiatives while building relationships with businesses, nonprofits, and civic organizations.
• Submit purchase requisitions, order event materials and supplies; coordinate delivery and distribution to campuses and event locations; manage event inventory; and monitor vendor costs and expenses against approved budgets.
• Collect event attendance, feedback, expenses and other post-data to support metrics reporting and future planning.

MarCom & PR Visibility:

• Draft and distribute routine event communications, community engagement, partnerships and organizational initiatives, including invitations, stakeholder communications and event messaging.
• Gather and organize photos, content and other assets from campuses and Vertex events to advance MarCom efforts.
• Support MarCom and PR visibility by identifying compelling student/staff stories and gathering background information, photos, and materials to promote the organization’s reputation.
• Research and assist with local, regional and national award and recognition opportunities and assist with submissions.

Partnerships & Sponsorships:

• Identify corporate partners and community sponsorship opportunities in collaboration with campus leaders, state-based teams and internal stakeholders.
• Assist with outreach and relationship-building with prospective and existing partners and sponsors, facilitating communications, deliverables, activations, promotional materials, event participation and follow-up.
• Track partner and sponsor and partnership contacts, opportunities, deliverables and outcomes for effective follow-up and evaluation.

Employee Recognition:

• Assist in producing employee events, appreciation activities, milestone celebrations and other culture-building initiatives that strengthen connection.
• Manage vendors, awards, gifts and supplies associated with employee engagement and recognition activities.

Project & Operational Support:

• Use Asana and other project-management tools to organize MarCom tasks and proactively follow up with stakeholders to support timely execution.
• Monitor project deadlines, resources and documentation to support continuity, visibility into current initiatives and reporting.

Required Qualifications:

Education:

• Associate or bachelor's degree in Marketing, Communications, Business, Hospitality, Event Management or a related field preferred.

Experience & Skills:

• Two to four years of experience in event planning and coordination, marcom, community engagement, partnerships, sponsorships, project coordination or a related field.
• Demonstrated experience planning and coordinating events from initial planning through execution and post-event follow-up, including timelines, logistics, vendors, materials, communications, setup and on-site support.
• Exceptional organizational skills with the ability to manage multiple concurrent timelines, deadlines, details and stakeholders while maintaining consistent follow-through.
• Ability to anticipate needs, identify missing information and proactively follow up on outstanding items.
• Strong written and verbal communication, relationship-building and customer-service skills.
• Resourceful and solutions-oriented with strong problem-solving skills and the ability to adapt when plans or circumstances change.
• Ability to work independentl