Events Coordinator - VIP Delegations & Policy Forums

International Special Events Society, Inc; Washington (District of Columbia); Presencial; USD 70.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Bonus up to 10%

Health, dental, vision, life, and LTD

Retirement plan

Descripción de la vacante

ClearPath, Inc. is seeking a highly organized Events Coordinator to drive its events program, handling planning, guest lists, invitations, and post‑event reporting for a busy portfolio of external events and trips.

You will report to the Senior Events Manager and ensure on‑time execution from workback plans through on‑site check‑in and post‑event reporting, delivering a polished guest experience.

Formación

• 3–5 years of experience in event planning, hospitality, project coordination, or a related field.
• Bachelor's degree or equivalent combination of education and relevant experience.
• Strong organizational and project management skills, with exceptional attention to detail.
• Experience coordinating with venues, hotels, caterers, and vendors, including tracking invoices and payments.
• Strong communication and collaboration skills.
• Ability to travel domestically and internationally.
• Flexibility to work non‑traditional hours as required to support events.

Responsabilidades

• Build and maintain event workback plans, timelines, checklists, and action-item trackers using the Senior Events Manager's master templates.
• Track deadlines, deliverables, and executed contracts; follow up with internal stakeholders, vendors, and partners, and flag potential issues or delays.
• Track expenditures, invoices, deposits, and payment deadlines, and maintain actuals for budgets.
• Draft logistics sections of the run of show, and provide input on staffing plans and security planning.
• Research venue options, support site visits and advance planning, and organize vendor proposals and quotes.

Conocimientos

Event planning

Project coordination

Communication skills

Educación

Bachelor's degree

Descripción del empleo

ClearPath, Inc. is seeking a highly organized Events Coordinator to drive its events program, handling planning, guest lists, invitations, and post‑event reporting for a busy portfolio of external events and trips.

You will report to the Senior Events Manager and ensure on‑time execution from workback plans through on‑site check‑in and post‑event reporting, delivering a polished guest experience.