Events Coordinator: Trade Shows & Field Events

Torus; Salt Lake City (UT); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Equity

401(k)

Health benefits

PTO

Holiday pay

Parental leave

Life and AD&D Insurance

Job summary

Torus in Salt Lake City is seeking an Events Coordinator to manage end-to-end logistics for trade shows, conferences, and internal events. You’ll handle booth setup, vendor relationships, and on-site execution while ensuring costs stay within budget.

This role requires 2+ years of event coordination experience, strong organizational and communication skills, and the ability to travel and work non-standard hours. The team values accountability and collaboration as we scale events.

Qualifications

• 2+ years in event coordination, field marketing, trade show support, or a logistics-heavy role.
• Experience running event logistics end to end — vendors, freight, registrations, budgets, and timelines.
• Strong organization and attention to detail with multiple events.

Responsibilities

• Coordinate end-to-end logistics for trade shows and conferences: booth space, exhibitor deadlines, registrations, freight and shipping, hotel blocks, staffing schedules, and on-site setup and teardown.
• Maintain the events calendar and keep timelines, deadlines, and deliverables on track across every program.
• Manage vendor and venue relationships — booth builders, AV, catering, printers, freight carriers — including quotes, contract routing, and invoice tracking.
• Own booth and demo asset inventory: signage, displays, collateral, swag, and demo hardware. Track what ships where, what comes back, and what needs replacing.
• Support Torus-hosted events including factory tours, partner summits, expert roundtables, government and investor visits, sales events, and customer events — scheduling, run-of-show, hospitality, and site prep.
• Plan and run internal and employee events: demo day, team gatherings, and holiday events.
• Set up lead capture at every event and get leads into HubSpot cleanly and quickly so sales can follow up while the conversation is still warm.
• Track event budgets line by line — POs, invoices, reconciliation — and flag overruns early.
• Build event briefs and coordinate event staffing: who's attending, what they're responsible for, and what they need before they land.
• Build post-event reporting on attendance, leads, spend, and cost per lead, with clear notes on what to change next time.
• Travel to events and work on-site through setup, show days, and teardown.

Skills

Event coordination

Logistics management

Vendor management

Communication

Travel readiness

Budget tracking

Tools

HubSpot

Event registration platforms

Spreadsheets

Job description

Torus in Salt Lake City is seeking an Events Coordinator to manage end-to-end logistics for trade shows, conferences, and internal events. You’ll handle booth setup, vendor relationships, and on-site execution while ensuring costs stay within budget.

This role requires 2+ years of event coordination experience, strong organizational and communication skills, and the ability to travel and work non-standard hours. The team values accountability and collaboration as we scale events.