Events Coordinator

Torus; Salt Lake City (UT); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Equity

401(k)

Health benefits

PTO

Holiday pay

Parental leave

Life and AD&D Insurance

Job summary

Torus in Salt Lake City is seeking an Events Coordinator to manage end-to-end logistics for trade shows, conferences, and internal events. You’ll handle booth setup, vendor relationships, and on-site execution while ensuring costs stay within budget.

This role requires 2+ years of event coordination experience, strong organizational and communication skills, and the ability to travel and work non-standard hours. The team values accountability and collaboration as we scale events.

Qualifications

• 2+ years in event coordination, field marketing, trade show support, or a logistics-heavy role.
• Experience running event logistics end to end — vendors, freight, registrations, budgets, and timelines.
• Strong organization and attention to detail with multiple events.

Responsibilities

• Coordinate end-to-end logistics for trade shows and conferences: booth space, exhibitor deadlines, registrations, freight and shipping, hotel blocks, staffing schedules, and on-site setup and teardown.
• Maintain the events calendar and keep timelines, deadlines, and deliverables on track across every program.
• Manage vendor and venue relationships — booth builders, AV, catering, printers, freight carriers — including quotes, contract routing, and invoice tracking.
• Own booth and demo asset inventory: signage, displays, collateral, swag, and demo hardware. Track what ships where, what comes back, and what needs replacing.
• Support Torus-hosted events including factory tours, partner summits, expert roundtables, government and investor visits, sales events, and customer events — scheduling, run-of-show, hospitality, and site prep.
• Plan and run internal and employee events: demo day, team gatherings, and holiday events.
• Set up lead capture at every event and get leads into HubSpot cleanly and quickly so sales can follow up while the conversation is still warm.
• Track event budgets line by line — POs, invoices, reconciliation — and flag overruns early.
• Build event briefs and coordinate event staffing: who's attending, what they're responsible for, and what they need before they land.
• Build post-event reporting on attendance, leads, spend, and cost per lead, with clear notes on what to change next time.
• Travel to events and work on-site through setup, show days, and teardown.

Skills

Event coordination

Logistics management

Vendor management

Communication

Travel readiness

Budget tracking

Tools

HubSpot

Event registration platforms

Spreadsheets

Job description

Torus is headquartered in Utah and is expanding manufacturing at our 545,000-square-foot facility in Salt Lake City called GigaOne. We are the world’s first mesh energy infrastructure, uniting communities through resilient, sustainable, and intelligent power. We design, engineer, manufacture, install, and support our systems end-to-end, standing behind them throughout their lifecycle. Torus systems help reduce costs, lower emissions, and protect facilities from outages, while strengthening the security and reliability of the broader utility grid. Torus is committed to American manufacturing, engineering excellence, and building energy systems that last.

Torus has raised over $267 million from investors like Magnetar, Mercado, ICONIQ and Origin Ventures. The investments are helping to accelerate deployment of modular power plants across utilities, data centers, and industrial sectors. This investor confidence reflects the strength of our team, technology as well as the scale of the problem we are solving.

At Torus, you will be part of something larger than a single product or technology. Your work will help build energy infrastructure that supports and strengthens our electrical grid, critical systems, industry, and communities for decades to come. We value accountability, collaboration, and clear thinking. We are looking for people who want to solve hard problems and build things that matter.

About the Role

Our customers make decisions at the events where they meet us including trade shows, partner summits, and factory visits. As an Events Coordinator , you manage the details that make events work, think vendors, logistics, booth setup, and demo hardware; and get leads into sales' hands while the conversation is fresh. As part of the team, you ensure every event runs smoothly on budget and sales get clean handoffs so customers remember how we showed up.

Responsibilities

• Coordinate end-to-end logistics for trade shows and conferences: booth space, exhibitor deadlines, registrations, freight and shipping, hotel blocks, staffing schedules, and on-site setup and teardown.
• Maintain the events calendar and keep timelines, deadlines, and deliverables on track across every program.
• Manage vendor and venue relationships — booth builders, AV, catering, printers, freight carriers — including quotes, contract routing, and invoice tracking.
• Own booth and demo asset inventory: signage, displays, collateral, swag, and demo hardware. Track what ships where, what comes back, and what needs replacing.
• Support Torus-hosted events including factory tours, partner summits, expert roundtables, government and investor visits, sales events, and customer events — scheduling, run-of-show, hospitality, and site prep.
• Plan and run internal and employee events: demo day, team gatherings, and holiday events.
• Set up lead capture at every event and get leads into HubSpot cleanly and quickly so sales can follow up while the conversation is still warm.
• Track event budgets line by line — POs, invoices, reconciliation — and flag overruns early.
• Build event briefs and coordinate event staffing: who's attending, what they're responsible for, and what they need before they land.
• Build post-event reporting on attendance, leads, spend, and cost per lead, with clear notes on what to change next time.
• Travel to events and work on-site through setup, show days, and teardown.

Required Experience

• 2+ years in event coordination, field marketing, trade show support, or a comparable logistics-heavy role.
• Demonstrated experience running event logistics end to end — vendors, freight, registrations, budgets, and timelines.
• Exceptional organization and attention to detail, with a track record of tracking dozens of moving parts across multiple events at once.
• Strong written and verbal communication with vendors, internal teams, and executives.
• Proficiency with spreadsheets and project tracking tools.
• Willingness to travel and work non-standard hours on-site, including early setups and late teardowns.
• Comfortable with the physical demands of event work — long days on your feet, lifting and moving booth materials and equipment.

Preferred Experience

• Familiarity with HubSpot, lead capture tools, and event registration platforms.
• Experience supporting events that involve physical products, demo equipment, or technical installations.
• Experience with events for utilities, commercial & industrial customers, or government and policy stakeholders.
• Strong attention to detail; understands how booth design, signage, and environmental branding come together on the floor.
• Comfort coordinating freight, equipment transport, and on-site logistics.
• Interest in growing into broader field marketing ownership as the events program scales.

Background Check All candidates are subject to a background check.

Location + Travel The role is onsite based at our GigaOne warehouse in Salt Lake City (air-conditioned) with some remote work. May require occasional onsite work at our South Salt Lake HQ Warehouse and/or Springville R&D Warehouse (air-conditioned and non air-conditioned). Requires travel to events.
Schedule Full-Time, Salaried

Compensation $80,000 - $90,000 (Note: We have the flexibility to hire at different levels, which may impact the corresponding pay range.)

Work Authorization Applicants must already have the legal authorization to work in the US without requiring any employer sponsorship.

Physical Requirements

• Must have the ability to safely lift and move objects weighing up to 50 lbs., including booth materials, signage, and demo equipment.
• Must be capable of executing repetitive tasks for prolonged periods of time, including early setup and late teardown days.
• Comfortable working on ladders and at elevated heights when assembling booth displays and signage.
• Ability to work outdoors at trade shows and external events.
• Willingness to travel regularly to events and work on-site through full setup, show days, and teardown.

Benefits eligibility is based on employment status.

• Employee Rewards Package including equity
• 401(k) Retirement Savings Plan
• Torus paid life and AD&D Insurance with options to purchase additional coverage
• Voluntary short- and long-term disability insurance
• Health Benefits Package: Choice between traditional PPO or HSA-eligible medical plans with Torus covering 50% of medical premiums; Dental insurance; and Vision insurance
• Plan participants have access to telehealth services, mental health support and coaching, and exclusive discounts on brands, dining, entertainment, and more.

Time Off

• Unlimited discretionary PTO or 10 days annual PTO
• 10 paid company holidays
• Waiting period-free 100% paid parental leave

Culture & Community

• Regular company-wide offsites to showcase our progress and learnings. A time to step back, think strategically, and work on the business together.
• Team members receive Torus branded gear
• Fully stocked break rooms with free snacks and drinks. Because great work deserves great fuel.

Torus is proud to be an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Torus participates in E-Verify. Once you accept a job offer, we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from your Form I-9 to confirm work authorization.