Events Coordinator II

tamus; United States; Hybrid; USD 52,000 - 76,000; Full time

Job summary

Texas A&M Transportation Institute (TTI) in Bryan, TX seeks an Events Coordinator II to coordinate conferences, meetings and special events for TTI and external clients. The role covers on-site, hybrid and virtual events with venues, registrations and logistics management.

Hybrid work arrangement with three days in the Texas-based office and on-site event support as required. Final salary determined by qualifications and experience.

Responsibilities

• Assist with the planning and coordination of conferences, meetings, workshops, and special events for TTI, TxDOT-sponsored projects, and external clients. Coordinate event logistics including venue and facility needs, vendor services, catering, audiovisual requirements, transportation, parking, room layouts, event schedules, and other operational needs. (30%)
• Coordinate event registration and attendee services using event management platforms and databases, including registration setup and maintenance, attendee records, participant communications, name badges, signage, agendas, printed and digital materials, and other event-related resources. (20%)
• Coordinate with venues, vendors, clients, internal departments, and other stakeholders to communicate event requirements, track deliverables and deadlines, obtain event information and estimates, and support successful execution of assigned conferences and events. (15%)

Job description

Job Title

Events Coordinator II

Agency

Texas A&M Transportation Institute

Department

Event Management & Planning

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 75 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

• Entrepreneurial culture
• Affiliation with Texas A&M University students and faculty
• Ability to work with nationally recognized experts
• Ability to help train the next generation of transportation professionals
• Premier office and research facilities and equipment
• Accredited laboratories and safety proving ground
• Outstanding research support services
• Hybrid work environment/telecommuting
• Flexible work hours
• Family friendly
• High staff retention rates
• Leadership development and wellness programs
• Data allowance and home office equipment reimbursements
• Relocation assistance (if eligible)
• Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs. https://www.tamus.edu/business/benefits-administration/

What you need to know

TTI is a Texas based agency. This position has the flexibility of a hybrid remote option with three days in a TTI Texas based office. Due to the nature of this position, on-site presence is required for assigned events, meetings, and other activities that require in-person support, regardless of the employee's regular hybrid work schedule. This can be discussed further during the interview process.

Your primary duty station will be TTI Bryan, located at 1111 Rellis Pkwy, Bryan, TX 77807. You are required to report to this location for the first 30 days of employment. Following this initial period, a flexible work arrangement may be approved at the agency's discretion.

The salary range for position is commensurate. Final salary will be determined based on the applicant's qualifications and experience.

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Job Summary

The Event Coordinator II, under general supervision, is responsible for coordinating and implementing conferences, meetings and special events for Texas A&M Transportation Institute (TTI) and other external agencies that contract with TTI for services. The position will coordinate with venues, registration processes and event logistics for on-site, hybrid and virtual events. Continued employment is dependent upon availability of funding and satisfactory performance.

Essential Duties and Responsibilities

• Assist with the planning and coordination of conferences, meetings, workshops, and special events for TTI, TxDOT-sponsored projects, and external clients. Coordinate event logistics including venue and facility needs, vendor services, catering, audiovisual requirements, transportation, parking, room layouts, event schedules, and other operational needs. (30%)
• Coordinate event registration and attendee services using event management platforms and databases, including registration setup and maintenance, attendee records, participant communications, name badges, signage, agendas, printed and digital materials, and other event-related resources. (20%)
• Coordinate with venues, vendors, clients, internal departments, and other stakeholders to communicate event requirements, track deliverables and deadlines, obtain event information and estimates, and support successful execution of assigned conferences and events. (15%)