Events Coordinator II

Research Compliance Office at the Texas A&M University System; College Station (TX); On-site; USD 45,000 - 62,000; Full time

Job summary

Texas A&M University seeks an Events Coordinator II to provide central coordination of events and conferences from planning through execution. The role supports on-site operations and collaborates with managers to ensure excellent events.

The position requires a Bachelor's degree (or equivalent) and at least two years of related experience in event planning. Strong organizational, multitasking, and communication skills are essential.

Qualifications

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Ability to multitask and work cooperatively with others.
• Strong organizational and communication skills.

Responsibilities

• Coordinates events and conferences from inquiry through execution.
• Provides on-site customer support during events.
• Works with managers and directors to deliver high-quality events.
• Supervises student staff and coordinates event setup.

Skills

Multitasking

Organizational skills

Verbal and written communication

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Events Coordinator II provides central coordination of events and conferences from event planning through execution.

A Glimpse of the Job

Events Coordinator II provides central coordination of events and conferences from event planning through execution.

Essential Duties/Tasks

• Coordinates events and conferences; providing central coordination from event inquiries through execution.
• Provides on-site customer support during events.
• Work with fellow managers & directors to provide the best events to our customers.
• Other duties as assigned.

Job Title: Events Coordinator II

Agency: Texas A&M University

Department: Rudder Theatre Complex

Proposed Minimum Salary: Commensurate

Job Location: College Station, Texas

Job Type: Staff

Job Description

A Glimpse of the Job

Events Coordinator II provides central coordination of events and conferences from event planning through execution.

Essential Duties/Tasks

Event Coordination and Management

• Coordinates events and conferences; providing central coordination from event inquiries through execution.
• Provides on-site customer support during events.
• Work with fellow managers & directors to provide the best events to our customers.
• Other duties as assigned.

Direct Client Interaction

• Work with clients throughout the event planning process, sometimes starting as early as event conception.
• Take steps to ensure that all event & audience needs are understood, confirming timelines, any security expectations are known, & arranging any special requests.

Supervision and Staff Management

• Assists in the supervision of student staff.
• Establish clear understanding of event expectations for support and technical staff ahead of event setup, ensuring an efficient setup and successful event.

Communication

• Communicates pertinent organizational information to upper management and administration, event coordinators, set up crews, and student leaders.

Facility Oversight Assistance

• Work with fellow facility staff to monitor issues that could impact events, guest safety, or general upkeep.
• Work with SSC for scheduling of any repairs or projects and follow-up.

Other Duties

• Perfoms other duties as assigned.

What You Need To Know

Salary: Compensation will be commensurate to selected hire’s experience.

Required Education And Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience in event planning including related supervisory experience.

Knowledge, Skills, And Abilities

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing and spreadsheet applications.
• Strong organizational skills.
• Effective verbal and written communication skills.

Physical Requirements

• Ability to lift/move heavy objects
• Ability to stand for long periods of time

Other Requirements And Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M
• University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
• Ability to work beyond normal office hours and/or work on weekends

Equal Opportunity/Veterans/Disability Employer.