Events Coordinator II

tamus; College Station (TX); On-site; USD 52,000 - 60,000; Full time

Job summary

Texas A&M University in College Station is seeking an Events Coordinator II to provide central coordination of events and conferences from inquiry through execution. The role includes on-site support during events and collaboration with campus partners.

Based in the Rudder Theatre Complex, you will supervise student staff, coordinate with clients, and ensure events run smoothly, safely, and on schedule, while meeting requirements and maintaining quality.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related event planning experience, including supervisory duties.
• Strong multitasking, organizational and communication abilities.
• Ability to work with clients and campus staff.

Responsibilities

• Coordinate events and conferences from inquiry through execution.
• Provide on-site customer support during events.
• Supervise student staff and coordinate setup teams.
• Communicate event details to management and staff.
• Monitor facilities and safety during events.

Skills

Multitasking

Organizational skills

Communication skills

Team supervision

Education

Bachelor's degree in applicable field or equivalent combination of education and experience

Two years of related experience in event planning including related supervisory experience

Job description

Job Title

Events Coordinator II

Agency

Texas A&M University

Department

Rudder Theatre Complex

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Events Coordinator II provides central coordination of events and conferences from event planning through execution.

Essential Duties/Tasks

Event Coordination and Management

Coordinates events and conferences; providing central coordination from event inquiries through execution.

Provides on-site customer support during events.

Work with fellow managers & directors to provide the best events to our customers.

Other duties as assigned.

Direct Client Interaction

Work with clients throughout the event planning process, sometimes starting as early as event conception.

Take steps to ensure that all event & audience needs are understood, confirming timelines, any security expectations are known, & arranging any special requests.

Supervision and Staff Management

Assists in the supervision of student staff.

Establish clear understanding of event expectations for support and technical staff ahead of event setup, ensuring an efficient setup and successful event.

Communication

Communicates pertinent organizational information to upper management and administration, event coordinators, set up crews, and student leaders.

Facility Oversight Assistance

Work with fellow facility staff to monitor issues that could impact events, guest safety, or general upkeep.

Work with SSC for scheduling of any repairs or projects and follow-up.

Other Duties

Perfoms other duties as assigned.

What you need to know

Salary: Compensation will be commensurate to selected hire's experience.

Required Education and Experience

Bachelor's degree in applicable field or equivalent combination of education and experience.

Two years of related experience in event planning including related supervisory experience.

Knowledge, Skills, and Abilities

Ability to multitask and work cooperatively with others.

Knowledge of word processing and spreadsheet applications.

Strong organizational skills.

Effective verbal and written communication skills.

Physical Requirements

• Ability to lift/move heavy objects
• Ability to stand for long periods of time

Other Requirements and Factors

This position is security sensitive

This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Ability to work beyond normal office hours and/or work on weekends

Equal Opportunity/Veterans/Disability Employer

Equal Opportunity/Veterans/Disability Employer.