Events Coordinator I

University-of-Mississippi; Mississippi; On-site; USD 28,000 - 42,000; Full time

Job summary

The University of Mississippi is seeking an Events Coordinator to manage and execute on-site events at the Jackson Avenue Center and UM Depot. The role involves coordinating with staff, clients, and vendors to ensure smooth operations, with occasional early morning, evening, and weekend work.

The ideal candidate will bring strong organizational skills, attention to detail, and proficiency in Microsoft Office, along with the ability to supervise student workers and handle multiple events

Qualifications

• High School degree required with 4 years of relevant event planning experience.
• Ability to coordinate multiple events and supervise student workers.
• Proficient with Microsoft Office applications.

Responsibilities

• Serve as the primary point of contact for assigned meetings and events scheduled during weekdays, evenings, or weekends.
• Coordinate with internal staff, external clients, and vendors to ensure smooth event operations, including guest arrivals, transportation, signage, displays, and security.
• Assist with meeting room turnovers and reconfigurations as needed to meet event requirements while supervising student workers.
• Provide clients with requested event supplies, equipment, food and beverage services, and facility support.
• Inspect and test audio-visual equipment prior to and during events; troubleshoot issues as necessary.

Skills

Event coordination

Vendor coordination

Audio-visual troubleshooting

Microsoft Office

Time management

Communication

Education

High School (Required)

Tools

Audio-visual equipment

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.Join the Ole Miss Family — Build Your Legacy Here!Department:The Division of Outreach and Continuing Education at the University of Mississippi is in search of an Events Coordinator. This is a professional non-exempt role based in the Office of Professional Development, Events, and Services. The incumbent will play a pivotal role in advancing the division's mission by delivering top-notch event services to both internal and external stakeholders.Job Summary:In the Division of Outreach, Office of Professional Development, Events and Services, we strive to provide and deliver high-quality events, services, and professional development opportunities that enrich both the university community and the broader public. The office values teamwork, professionalism, and innovation, fostering a workplace culture where employees feel valued and motivated. With a strong focus on service, excellence, and continuous improvement, it is a rewarding place to build a career and contribute to meaningful initiatives. Key responsibilities include overseeing and managing events held at the Jackson Avenue Center and the UM Depot. This position entails managing day-to-day operational tasks related to event planning, with occasional work during the early morning hours, evening, and weekends.Job Description:Serve as the primary point of contact for assigned meetings and events scheduled during weekdays, evenings, or weekends.Coordinate with internal staff, external clients, and vendors to ensure smooth event operations, including guest arrivals, transportation, signage, displays, special accommodations, printing, and security.Assist with meeting room turnovers and reconfigurations as needed to meet event requirements while assisting with the supervision of student workers.Provide clients with requested event supplies, equipment, food and beverage services, and facility support.Perform regular meeting room checks to ensure client needs are met, spaces are serviced, and rooms remain refreshed throughout events.Inspect and test audio-visual equipment prior to and during events; troubleshoot technical or audio issues as necessary.Ability to manage the day-to-day operational responsibilities of event planning.Ability to manage multiple events as well as multiple student workers.Ability to establish and maintain relationships with clients and vendors to plan and execute events.Ability to work at a fast pace and to work under time constraints.Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.Ability to prioritize and develop solutions for effective decision making.Ability to work independently, prioritize and handle multiple tasks.Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook.)Ability to work outside of standard hours which may involve some early mornings, evenings and/or weekends.Ability to lift and/or move large objects.A resume and cover letter are both required to apply for this position.Job Responsibilities:.Education Qualifications:High School (Required)Experience:Relevant experience | 4 Years | RequiredCompensation:$20.50 - $30.76Interview Requirement:Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.EEO Statement:The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.Background Check Statement:The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.