Event Coordinator

Beyond Relations, LLC; Los Angeles (CA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Beyond Relations, LLC in Los Angeles is seeking an Events Coordinator to assist with planning and development of special events that enrich our company culture as we scale.

You will partner with the Beyond Relations, LLC team to manage events from vendor engagement to on-site execution, maintain RSVP lists, track budgets, and coordinate guest services across small to large events.

Qualifications

• 2+ years of experience in the events industry.
• Strong understanding of contractual agreements with vendors and venues.
• Excellent organizational, problem-solving, and interpersonal skills.
• Ability to prioritize and manage multiple tasks and changing priorities.

Responsibilities

• Partner with the Beyond Relations, LLC team to support event management, execution, and on-site strike.
• Oversee event contracts from initial vendor engagement to contract execution.
• Create, manage, and track payments for event spends.
• Assist with event budgets.
• Compile insurance documents as required.
• Research venues, vendors, and logistics.
• Ensure guest services best practices at events.
• Maintain RSVP lists and lead guest check-in.

Skills

Event planning

Vendor management

Budgeting

Organizational skills

Communication

Tools

Google apps

Apple apps

Microsoft Office

Job description

Beyond Relations, LLC — A public relation firm that provides a premier Los Angeles-based concierge & public relation service dedicated to meet the needs of your demanding lifestyle.

We’re looking for an Events Coordinator to join Beyond Relations, LLC! As part of the team, you’ll assist with the planning and development of special events that enrich our company culture as we scale.

Responsibilities:

Partner with the Beyond Relations, LLC team to support special event management, execution, and strike (for small on-site events through large off-site productions)

Work cross-functionally to oversee and track event-related contracts, from initial vendor engagement to contract execution

Create, manage, and track payments for event spends through internal systems

Assist with budget tracking per event

Compile necessary insurance documents for events as required

Conduct research on venues, vendors, and logistics as needed

Recommend and ensure best practices are in place related to guest services at special events

Maintain event RSVP lists and lead guest check-in process at small to large scale events

2+ years experience working within the events industry

Preferred qualifications:

Strong understanding of contractual agreements with vendors and venues

Exceptional organizational, problem-solving, and interpersonal skills

High enthusiasm, creativity, and resourcefulness, as well as a high level of professional integrity and confidentiality

Ability to prioritize and manage multiple tasks, projects, and ever-changing priorities

Strong work ethic and high attention to detail

Fluent in Google applications, Apple applications, and Microsoft Office Suite

Flexibility to work hours outside a traditional work week