Event Associate

Joss Search; New York (NY); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Hybrid schedule

Discretionary bonus

Excellent benefits package

High-visibility role with ownership

Job summary

Joss Search is seeking an experienced Events professional to join our client's New York team as an Events Associate. The role centers on planning and executing a broad range of investor-facing and business development events, from large conferences to intimate executive dinners and networking functions.

The ideal candidate brings 5+ years of corporate events experience, exceptional organizational and communication skills, and a proven ability to work with senior executives in a fast-paced

Qualifications

• 5+ years of corporate events or related experience.
• Experience planning high-profile conferences, meetings, dinners, and networking events.
• Strong project management and organizational skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Experience working with senior executives and external stakeholders.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Lead the planning and execution of conferences, annual meetings, investor events, roadshows, networking receptions, dinners, and virtual events.
• Manage all event logistics, including venue sourcing, catering, transportation, accommodations, audiovisual production, event materials, and onsite execution.
• Coordinate invitations, RSVP tracking, attendee communications, registration processes, and seating arrangements.
• Develop and manage event timelines, project plans, and execution schedules.
• Partner with internal teams and senior stakeholders to ensure seamless event delivery.
• Serve as the primary liaison with vendors, venues, agencies, and external partners.
• Manage event budgets, contracts, invoice processing, and expense tracking.
• Support conference sponsorships and industry event participation.
• Coordinate executive meetings and schedules surrounding conferences and events.
• Track attendance, gather feedback, and prepare post-event reporting and analysis.
• Identify opportunities to enhance processes and improve the attendee experience.
• Assist with special projects and ad hoc initiatives as needed.

Skills

Event planning

Senior stakeholder management

Project management

Attention to detail

Communication

Microsoft Office

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Our client is a global investment management firm with offices around the world. Their New York office is home to a collaborative, high-performing team that values excellence, professionalism, and teamwork. This is an exciting opportunity to join a growing team and take ownership of a wide range of high-profile investor and client events. The firm is seeking a polished, resourceful events professional who thrives in a fast-paced environment and is passionate about delivering exceptional experiences.

THE ROLE

This is an Events Assoicate position responsible for the planning and execution of a wide range of investor-facing and business development events. The individual will serve as the primary point person for event logistics and execution, managing everything from large-scale conferences and annual meetings to intimate executive dinners and networking events. This is a highly visible role offering significant ownership, exposure to senior stakeholders, and the opportunity to create best-in-class experiences for clients and partners.

Responsibilities include, but are not limited to:

• Lead the planning and execution of conferences, annual meetings, investor events, roadshows, networking receptions, dinners, and virtual events
• Manage all event logistics, including venue sourcing, catering, transportation, accommodations, audiovisual production, event materials, and onsite execution
• Coordinate invitations, RSVP tracking, attendee communications, registration processes, and seating arrangements
• Develop and manage event timelines, project plans, and execution schedules
• Partner closely with internal teams and senior stakeholders to ensure seamless event delivery
• Serve as the primary liaison with vendors, venues, agencies, and external partners
• Manage event budgets, contracts, invoice processing, and expense tracking
• Support conference sponsorships and industry event participation
• Coordinate executive meetings and schedules surrounding conferences and events
• Track attendance, gather feedback, and prepare post-event reporting and analysis
• Identify opportunities to enhance processes and improve the overall attendee experience
• Assist with special projects and ad hoc initiatives as needed

THE CANDIDATE

The ideal candidate is polished, proactive, highly organized, and passionate about creating memorable experiences. They are comfortable managing multiple events simultaneously, interacting with senior executives, and maintaining exceptional attention to detail in a fast-moving environment.

• 5+ years of corporate events, conference planning, hospitality, client events, or related experience required
• Experience planning high-profile conferences, meetings, dinners, and networking events
• Strong project management and organizational skills
• Exceptional attention to detail and ability to manage competing priorities
• Excellent communication and relationship-building skills
• Experience working with senior executives and external stakeholders
• Ability to remain calm and adaptable in a fast-paced environment
• Proficiency in Microsoft Office Suite
• Bachelor's degree preferred
• Financial services, investment management, private equity, or professional services experience preferred

THE COMP/BENEFITS

• Final compensation will be commensurate with experience and qualifications
• Hybrid schedule, 4 days in-office and 1 day remote
• Discretionary bonus and excellent benefits package
• High-visibility role with significant ownership and autonomy
• Opportunity to work closely with senior leaders and external stakeholders
• Collaborative, team-oriented culture with strong long-term growth potential

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.