Events Coordinator

CHURCH OF BETHESDA-BY-THE-SEA, INC.; Town of Florida (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Generous HSA employer contribution

Vision and dental plans

Retirement plan with employer match

Job summary

The Church of Bethesda-by-the-Sea, Inc. in New York seeks a full-time Event Coordinator to plan and manage a range of parish events. The successful candidate will work closely with clergy, staff, and volunteers to ensure smooth execution while upholding the church's high hospitality standards. Must possess strong organizational and communication skills, as well as a warm disposition for serving the community. Competitive benefits include health insurance and generous employer contributions to HSA.

Qualifications

• Warm and welcoming disposition with genuine enthusiasm for serving the community.
• Ability to manage multiple projects while effectively prioritizing tasks.
• Clear and effective communicator, both verbally and in writing.

Responsibilities

• Plan, coordinate, and support various events at the church.
• Manage all parish events by coordinating with clergy, staff, and volunteers.
• Collaborate in promoting parish events and activities.

Skills

Interpersonal skills

Organizational ability

Communication skills

Familiarity with essential applications

Flexibility

Tools

Realm

Constant Contact

Zoom

Microsoft Office Suite

Job description

Bethesda-by-the-Sea is a large and thriving Episcopal parish located on a beautiful campus in Palm Beach, Florida. Founded in 1889, Bethesda has more than a thousand members and an annual budget of over $4 million. Bethesda is renowned for its formal but inviting liturgy, Anglican choral tradition, faithful and dedicated lay ministry, and passion for serving beyond our walls.

For six months of the year (November through April), we hold three Sunday morning services (8, 9, and 11 am) along with a monthly service of Choral Evensong. From May through October, we offer two Sunday services at 8 and 10 am.

Position Description

The Event Coordinator is a full-time position responsible for planning, coordinating, and supporting the many events that take place at The Church of Bethesda‑by‑the‑Sea. The Event Coordinator works closely with clergy, staff, caterers, and volunteers to ensure that all events—ranging from large parish gatherings to small, intimate occasions—are executed smoothly, efficiently, and in keeping with Bethesda’s high standards of hospitality.

Accountability

The Event Coordinator reports to the Director of Stewardship & Events, and serves as a key member of the Events Team.

Skills and Qualifications

• Warm, welcoming disposition with genuine enthusiasm for serving alongside the community of Bethesda‑by‑the‑Sea.
• Strong interpersonal skills and the ability to cultivate cooperative, collaborative working relationships with parishioners, lay leaders, clergy, and staff.
• Excellent organizational ability and the capability to manage multiple projects simultaneously while effectively prioritizing tasks.
• Clear and effective communicator, both verbally and in writing.
• Familiarity with (or willingness to learn) essential applications such as Realm (contact management), Constant Contact, Zoom, and Microsoft Office Suite.
• Comfort using technology for communication, ministry coordination, and community engagement.
• Ability to plan ahead while remaining flexible, adapting to the rhythms and needs of parish life.
• Manage all parish events by coordinating with clergy, staff, volunteers, and caterers to ensure that gatherings of all sizes run smoothly, economically, and in keeping with Bethesda’s high standards.
• Plan, organize, and implement the full range of church events and activities, from parish‑wide celebrations to small ministry gatherings.
• Successfully manage multiple projects at once, effectively prioritizing tasks and adjusting as needs evolve.
• Work with catering companies and individuals to arrange appropriate food and beverage service for events.
• Serve as a liaison for clergy and staff for event registrations, communications, and attendee follow‑up.
• Collaborate with the Communications Director in promoting parish events and activities.
• Help recruit, coordinate, and support volunteers participating in parish events.
• Order, coordinate, and arrange meals and refreshments as needed for events and meetings.
• Coordinate room setup, furniture, equipment, and A/V needs in partnership with the Sexton team.
• Arrange childcare when required for events or programs.
• Attend weekly staff and Events Team meetings and participate in planning discussions.
• Perform other duties as assigned in support of parish events and community life.
• Health insurance, generous HSA employer contribution, vision, dental and retirement plan with employer match, per Diocese of Southeast Florida policies.

Application Process

To apply, please send cover letter and resume to:

Carole Ann Myers, Director of Stewardship & Events at [e-mail]