Events Coordinator

Riverdale; Riverdale (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

The City of Riverdale is seeking applicants to support the Events and Facilities program across our city venues. This position supports scheduling, event coordination, and vendor relations to ensure successful City-sponsored programs.

Responsibilities include updating weekly schedules, coordinating rentals, interpreting facility rules, managing event materials, and maintaining financial records related to programs, revenue, and expenses.

Responsibilities

• Update weekly schedules, Recpro rentals and space use with Center staff both before and after events.
• Assist with events scheduled at each facility. Creates and Distributes information of event times, type of event, and any specific information requested for the event. Serves as monitor for the event.
• Understand and correctly interpret the fees, rules and regulations that govern each facility to ensure its proper use.
• Manages reviews of event programming to confirm all services and necessary preparations are addressed.
• Manage the client service deliverables with catering, audio-visual concessionaires, security, and other contracted service vendors.
• Manages the maintenance of financial records, including revenue and fees generated by programs, program operational costs, facility revenue and expense schedules, budget projections, and analyses.
• Communicates with prospective clients and vendors concerning facility rules and regulations and preferred vendor information.
• Manage and review preparation of event and program files, announcements, flyers, informational bulletins, news releases, and other marketing materials for City sponsored events and facilities.
• Perform related work as required.

Job description

The City of Riverdale is an Equal Opportunity Employer committed to excellence through diversity. Employment offers are made on the basis of qualifications and without regard to race, sex, religion, national or ethnic origin, disability, age, veteran status, or sexual orientation.

Employment Opportunities

• Update weekly schedules, Recpro rentals and space use with Center staff both before and after events.
• Assist with events scheduled at each facility. Creates and Distributes information of event times, type of event, and any specific information requested for the event. Serves as monitor for the event.
• Understand and correctly interpret the fees, rules and regulations that govern each facility to ensure its proper use.
• Manages reviews of event programming to confirm all services and necessary preparations are addressed.
• Manage the client service deliverables with catering, audio-visual concessionaires, security, and other contracted service vendors.
• Manages the maintenance of financial records, including revenue and fees generated by programs, program operational costs, facility revenue and expense schedules, budget projections, and analyses.
• Communicates with prospective clients and vendors concerning facility rules and regulations and preferred vendor information.
• Manage and review preparation of event and program files, announcements, flyers, informational bulletins, news releases, and other marketing materials for City sponsored events and facilities.
• Perform related work as required.