Events Coordinator

R.J. Corman Railroad Group; Nicholasville (GA); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

PTO

8 Paid Holidays Per Year

401K Employer Match

Group Life Insurance

Employee Discounts

Job summary

R.J. Corman Railroad Group is seeking an experienced Events Coordinator to oversee all aspects of company events, from planning through teardown. You will coordinate with internal departments, service providers, and vendors to ensure seamless execution.

Responsibilities include logistics, parking, transportation, lodging, equipment, signage, safety planning, and attendee communications, with a focus on compliance, inventory control, and timely project delivery.

Qualifications

• Associate degree in business, event management, hospitality, or related field.
• 3–5 years of related experience preferred.
• Strong interpersonal and customer service skills.

Responsibilities

• Coordinate and oversee all aspects of assigned events, including vendor sourcing, logistics, and signage.
• Manage inventory and maintenance of event equipment and supplies.
• Assist with safety planning, venue coordination, and post-event cleanup.

Skills

Event coordination

Vendor management

Microsoft Office

Customer service

Education

Associate degree in business / event management / hospitality

Tools

Fleet Manager

Job description

Responsibilities:

Event Planning & Coordination

Coordinate and oversee all aspects of assigned events, including:

• Collaboration with internal departments and service providers
• Logistics, parking, and transportation arrangements
• Lodging accommodations and travel schedules
• Rental equipment and services
• Event signage
• Vendor sourcing, contract management, and oversight
• Invitations and promotional materials
• Safety and security planning
• Event setup, teardown, and cleanup
• Reservations and attendee confirmations
• Space planning and event layouts
• Venue coordination and hospitality orders
• Entertainment arrangements
• Event décor and decorations

Inventory & Equipment Management

• Maintain and organize inventory for all R.J. Corman event supplies.
• Coordinate the maintenance, operation, and cleaning of event equipment.
• Identify and address safety and operational concerns.
• Organize, inventory, clean, and oversee repairs for event equipment and materials, including tables, chairs, linens, staging, pipe and drape, coolers, sound systems, signage, and related items.
• Schedule, perform, and document maintenance activities for all event equipment.
• Inventory and replenish supplies as needed in Command Centers.
• Conduct monthly inventory and equipment audits.
• Maintain and update equipment records within Fleet Manager.
• Ensure Department of Transportation (DOT) compliance for all vehicles.
• Regularly clean and audit storage buildings and equipment storage areas.

Additional Duties

• Maintain and coordinate the employee pool vehicle fleet.
• Assist the Hospitality Services Manager with additional duties and special projects as assigned.

Education and Experience:

• Associate degree in business, event management, hospitality, or a related field, or an equivalent combination of education and experience.
• Three to five years of related experience preferred.
• Strong interpersonal and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience maintaining databases and records.
• Familiarity with modern office communication and telephone systems.
• Strong organizational, problem-solving, and attention-to-detail skills.

Physical Requirements:

• Ability to travel as required.
• Availability to work evenings and weekends as needed.
• Ability to lift and move equipment weighing up to 50 pounds.
• Ability to operate and perform basic maintenance on facilities and event equipment

Benefits:

R. J. Corman Railroad Group, LLC is committed to providing its full-time employees and their families with quality benefits.R. J. Corman offers the following:

Full-Time Team Members:

• Immediate Eligibility Starting Day One of Employment:
  • Medical, Dental, Vision Insurance
  • PTO (Paid Time Off) Accrual
  • 8 Paid Holidays Per Year
    • Veteran’s Day is a Paid Holiday for US Veterans
  • Voluntary Supplemental Life Insurance
  • Voluntary Short and Long-Term Disability
  • Voluntary Accident Insurance

• FSA and HSA Options
• 401K Employer Match
• Paid Maternity Leave
• Group Life Insurance

All Team Members:

• 401K Retirement Savings Plan
• Referral Bonuses
• Employee Discounts from Various Suppliers
• Employee Assistance Program
• Annual Boot Voucher

R.J. Corman Railroad is an Equal Employment Opportunity (EEO) and Affi…