Events Coordinator

R. J. Corman Railroad Group; Nicholasville, Northern (KY, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

PTO

8 Paid Holidays per year

Volunteer Life Insurance

Disability Insurance

401K Employer Match

Maternity Leave

Employee Discounts

Employee Assistance Program

PPE

Job summary

R. J. Corman Railroad Group is seeking an experienced Events Coordinator to oversee all aspects of assigned events, from planning to teardown.

You will collaborate with internal departments, service providers, and vendors to arrange logistics, lodging, travel, signage, and invitations. The role requires strong customer service and organizational skills, with a talent for managing multiple priorities in a fast-paced environment.

Qualifications

• Associate degree in business or related field, or an equivalent combination of education and experience.
• 3–5 years of event coordination or hospitality experience preferred.
• Strong interpersonal and customer service skills required.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with MS Word, Excel, and PowerPoint.

Responsibilities

• Coordinate events from planning through teardown and follow-up.
• Collaborate with internal departments and service providers.
• Manage logistics, parking, transportation, lodging, and travel arrangements.
• Source vendors, negotiate contracts, and oversee services.
• Oversee invitations, signage, and promotional materials.
• Ensure safety and security planning for events.
• Plan space layouts and venue coordination.
• Maintain event equipment inventory and maintenance.
• Maintain DOT compliance for vehicles.
• Support the employee pool vehicle fleet and other duties.

Skills

Event coordination

Vendor management

Customer service

Communication

Multitasking

Education

Associate degree in business

Education/Experience equivalent

Tools

Microsoft Office

Fleet Manager

Job description

Coordinate and oversee all aspects of assigned events, including:

• Collaboration with internal departments and service providers
• Logistics, parking, and transportation arrangements
• Lodging accommodations and travel schedules
• Rental equipment and services
• Event signage
• Vendor sourcing, contract management, and oversight
• Invitations and promotional materials
• Safety and security planning
• Event setup, teardown, and cleanup
• Reservations and attendee confirmations
• Space planning and event layouts
• Venue coordination and hospitality orders
• Entertainment arrangements

Inventory & Equipment Management

• Maintain and organize inventory for all R.J. Corman event supplies.
• Coordinate the maintenance, operation, and cleaning of event equipment.
• Identify and address safety and operational concerns.
• Organize, inventory, clean, and oversee repairs for event equipment and materials, including tables, chairs, linens, staging, pipe and drape, coolers, sound systems, signage, and related items.
• Schedule, perform, and document maintenance activities for all event equipment.
• Inventory and replenish supplies as needed in Command Centers.
• Conduct monthly inventory and equipment audits.
• Maintain and update equipment records within Fleet Manager.
• Ensure Department of Transportation (DOT) compliance for all vehicles.
• Regularly clean and audit storage buildings and equipment storage areas.

Additional Duties

• Maintain and coordinate the employee pool vehicle fleet.
• Assist the Hospitality Services Manager with additional duties and special projects as assigned.

Education and Experience:

• Associate degree in business, event management, hospitality, or a related field, or an equivalent combination of education and experience.
• Three to five years of related experience preferred.
• Strong interpersonal and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience maintaining databases and records.
• Familiarity with modern office communication and telephone systems.
• Strong organizational, problem-solving, and attention-to-detail skills.

Physical Requirements:

• Ability to travel as required.
• Availability to work evenings and weekends as needed.
• Ability to lift and move equipment weighing up to 50 pounds.
• Ability to operate and perform basic maintenance on facilities and event equipment

Benefits:

R. J. Corman Railroad Group, LLC is committed to providing its full-time employees and their families with quality benefits.R. J. Corman offers the following:

Full-Time Team Members:

• Immediate Eligibility Starting Day One of Employment:
  
  • Medical, Dental, Vision Insurance
  • PTO (Paid Time Off) Accrual
  • 8 Paid Holidays Per Year
    • Veteran’s Day is a Paid Holiday for US Veterans
  • Voluntary Supplemental Life Insurance
  • Voluntary Short and Long-Term Disability
  • Voluntary Accident Insurance
• FSA and HSA Options
• 401K Employer Match
• Paid Maternity Leave
• Group Life Insurance

All Team Members:

• 401K Retirement Savings Plan
• Employee Discounts from Various Suppliers
• Employee Assistance Program
• Company Provided PPE

R.J. Corman Railroad is an Equal Employment Opportunity (EEO) and Affsentive Action employer that is committed to a safe and drug free workplace. R.J. Corman performs pre-employment criminal background checks and substance abuse testing which includes a urine drug test to detect the presence of illegal drugs. We appreciate your cooperation in keeping R.J. Corman a safe and drug free company.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.