Events Coordinator

Stpatrickkc; Kansas City (MO); Hybrid; USD 18,000 - 30,000; Part time

Job summary

The Cathedral of Immaculate Conception in Kansas City, MO is seeking an Events Coordinator to plan and manage events on a part-time basis. You will report to the office manager, coordinate venue bookings, tours, contracts, and staff/vendor needs, ensuring smooth execution from start to finish.

Qualifications include 3+ years in event planning, strong Microsoft Office skills, and the ability to manage budgets and deadlines. All employees are subject to background checks and training prior to hire.

Qualifications

• Three or more years of experience in event planning.
• Intermediate to advanced skills in Microsoft Office.
• Practicing Catholic with ethical standards and conduct aligned with Catholic teachings.

Responsibilities

• Plan and coordinate events of varying sizes.
• Manage venue bookings and master event calendar.
• Meet with clients, conduct venue tours, and secure signed contracts.
• Ensure required event documentation, including insurance where applicable.
• Coordinate staffing needs and schedules.
• Develop detailed event timelines for smooth execution.
• Communicate with vendors to coordinate event requirements.
• Oversee on-site event operations, setup, execution and breakdown.

Skills

Event planning

Vendor coordination

Client communication

Budget tracking

Microsoft Office

Job description

Events Coordinator

Cathedral of Immaculate Conception

Part time – non-exempt

Description

This position will report to the office manager and coordinate and plan events. The position is part-time, averaging 20 to 25 hours a week.

Position Objective

The core responsibilities of the Events Coordinator at the Cathedral of Immaculate Conception include planning and managing events of varying sizes, from small business promotions to larger-scale public gatherings such as wedding receptions. This person ensures that details fall into place, making sure everything runs smoothly during the entire process. In addition, they establish and maintain relationships with clients and vendors, create invoices and collect payments and use forward-thinking to address potential problems at the venue should they arise.

Requirements

Essential Duties

• Manage venue bookings and maintain an accurate master event calendar
• Meet with prospective clients, conduct venue tours, and secure signed contracts.
• Ensure all required event documentation is completed, including insurance coverage through K&K Insurance
• Process and submit rental payments to the appropriate office
• Coordinate staffing needs, including scheduling security personnel and additional staff or volunteers
• Develop detailed event timelines to ensure smooth planning and execution
• Communicate with vendors and service providers to coordinate event requirements
• Oversee all on-site event operations, including setup, execution, and breakdown
• Serve as the main point of contact during events to troubleshoot issues and provide support
• Monitor event expenses and assist with budget tracking
• Conduct post‑event inspections and document any damages or necessary follow‑up
• Arrange cleaning services and ensure the venue is reset for future use
• Assist with preparation for health and safety inspections and ensure compliance
• Ensure compliance with Missouri State Liquor Control regulations
• Maintain and update the Eventective account, including responding to inquiries and managing listings
• Manage and update Bishop Hogan Center social media accounts with relevant content and events
• Work closely with the Diocese of Kansas City–St. Joseph to support and assist with events hosted at the Cathedral and Bishop Hogan Center

Core Behavioral Competencies

• Demonstrate attention to detail and accuracy.
• Communicate (verbal and written) in a clear and professional manner.
• Maintain confidential records and information.
• Handle and organize competing priorities.
• Build collaborative relationships.

Basic Qualifications

• Intermediate to advanced skills in Microsoft Office.
• Three or more years’ experience in event planning.
• Practicing Catholic with ethical standards, personal integrity, and conduct consistent with the morals and teachings of the Catholic Church.

Note

All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person training prior to hire.