Events Coordinator

Spectrum High School; Elk River (MN); On-site; USD 32,000 - 52,000; Part time

Job summary

Spectrum High School is seeking an Events Coordinator to manage a variety of school-wide events, from Open House to Graduation, working with leadership and staff to ensure successful execution.

The role involves coordinating with vendors and internal partners, handling registrations, tracking budgets, and meeting deadlines while delivering engaging programs for students and families.

Qualifications

• High school diploma required; 2- or 4-year degree preferred.
• Two to four years of related job experience and/or training beneficial.

Responsibilities

• Oversee all aspects of event planning for school-wide events (Open House, Conferences, Veterans Day, Choir/Band, NHS/NJHS Ceremony, Graduation).
• Coordinate with school leadership and staff to manage events on schedule and within budget.
• Collaborate with vendors and internal partners to ensure smooth execution of programs.

Skills

Independent work

Event coordination

Event registration software

Deadline driven

Marketing experience

People skills

Money handling

Initiative

Spectrum programs knowledge

Education

High school diploma

2-4 year degree preferred

2-4 years related experience

Tools

Event registration software

Job description

Job Title: Events Coordinator

Reports to: Executive Administrative Assistant

Status: Part-time, hourly or salaried (depending upon whether it is combined with another position to bring it to full-time status)

Compensation: Dependent on experience

Essential Duties and Responsibilities

The Events Coordinator works closely with school leadership and staff to oversee all aspects of event planning and management for the following school-wide events: Open House (August), Conferences (fall and winter/spring), Veterans Day Program (November), Choir and Band Programs (winter and spring) – including the NHS/NJHS Ceremony, and Graduation (May). Other programs may be added as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience

• High school diploma required and 2 or 4 year degree preferred
• Two to four years related job experience and/or training beneficial

Skills and Abilities

• Ability to work independently and/or with teams and partners
• Experience or proven skill in coordinating large-scale events
• Familiarity with or ability to learn event registration software
• Ability to work under deadlines
• Marketing experience beneficial
• Friendly and likes to meet new people
• Ability to count, track money, and balance an account
• Ability to take initiative
• General understanding of Spectrum's programs and strengths