Events Coordinator

Mintz; Boston (MA); Hybrid; USD 40,000 - 50,000; Full time

Job summary

A leading law firm is seeking an Events Coordinator to support the team in planning and executing a variety of firm-hosted events. This role involves collaborating with internal stakeholders, managing travel logistics, and ensuring seamless event execution. The ideal candidate will have 2-5 years of experience in event planning, with strong organizational and communication skills. This position offers significant opportunities for professional development within a dynamic environment.

Qualifications

• 2-5 years of event planning experience in a professional setting.
• Proficient with Microsoft Office and event management software.
• Ability to work under pressure and manage competing demands.

Responsibilities

• Assist with planning and execution of firm-hosted events.
• Cultivate relationships with venues and vendors.
• Support travel management and uphold travel policies.

Skills

Organizational skills

Verbal communication

Written communication

Problem-solving skills

Customer service

Education

Event planning experience

Proficient with Microsoft Office

Experience with event management software

Job description

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The primary focus of the Events Coordinator is to support the Events team through the successful planning and implementation of firm-hosted meetings, events, and retreats. This position will also assist in the management of the firm’s travel program, working closely with the outsourced travel management provider.

Responsibilities:

• Assist with the planning and execution of firm-hosted events through the development, implementation, and reconciliation stages.
• Work with internal stakeholders to conceptualize events based on business development, affinity group, or section needs.
• Cultivate relationships with venues, event contacts, and vendors.
• Design and send electronic invitations, track RSVPs, and produce registration reports.
• Coordinate with the Creative team for event related materials to ensure branding is compliant on invitations, collateral, and promotional items.
• Assist with contract negotiations to keep firm costs down.
• Attend events on behalf of the firm as necessary, promoting a favorable image with attorneys, clients, vendors, and industry organizations.
• Support the Director of Travel, Meetings and Events in upholding the firm’s travel policy, implementing new travel processes, and regularly assessing program metrics.
• Assume additional responsibilities as requested.
• This role requires 60% in office presence; remote work is permissible 40% of the time.

Qualifications:

• 2-5 years of event planning experience, preferably in a law firm or professional services / hospitality industry.
• Proficient with Microsoft office suite, event management software (i.e. Cvent, Swoogo, EMS), and e-mailing software experience strongly preferred. Ability to quickly get up to speed and master new applications and software is critical.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to execute through to completion.
• Creative problem-solving skills, reasoning ability, and logical thought process.
• Ability to work under pressure, prioritize competing demands, and meet various deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Law Practice

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