Events & Communication Team Assistant

Chapman University; Irvine (CA); On-site; USD 19,000 - 27,000; Part time

Benefits offered by this job

Federal work-study

Job summary

Chapman University in Orange, CA is seeking an Events & Communication Team Assistant to support weekly event planning, promotion, and execution for Davis & Harris and The K programs.

Undergraduate students will gain hands-on campus programming experience while assisting with logistics, marketing, social media, and admin tasks. Position is up to 10 hours/week on the Orange campus, with a start date of 08/24/2026 and end date of 05/24/2027.

Qualifications

• Required: Little to minimal prior experience; ability to learn support process; familiarity with Microsoft Office Suite.

Responsibilities

• Plan, coordinate, and execute weekly events and programs for residents.
• Reserve spaces, order supplies, and set up/take down event equipment.
• Ensure all event logistics are organized and executed smoothly and professionally.
• Track and manage an assigned programming budget and submit purchase requests.
• Create promotional materials and market events to encourage resident participation.
• Collaborate with Residence Life staff and campus partners to coordinate programming efforts.
• Maintain a programming calendar and event tracking log; assist with post-event evaluations and feedback.

Tools

Microsoft Office

Job description

Events & Communication Team Assistant

Job Summary

The Events and Communication Team Assistant plays an essential role in fostering community and engagement at Davis & Harris and The K through creative and inclusive programming. This position is responsible for the planning, promotion, and execution of weekly events that enhance the resident experience.

Position Details

Department or Unit Name: Residence Life

Position Headcount: 6

Academic Year: Academic Year 2026-2027

Term or Semester: All Academic Year

Is this Role for an Undergrad or Grad Student? Undergrad

Anticipated Pay Range: $16.90 - $16.90

Pay Range Information: Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done?: Orange

Approved Supervisor: Celina Davis

Supervisor Email: [e-mail]

Desired Start Date: 08/24/2026

Projected End Date: 05/24/2027

Average number of hours per week: Up to 10 Hrs

Responsibilities

• Event Planning and Logistics: Plan, coordinate, and execute weekly events and programs for our residents Reserve spaces, order supplies, and set up/take down event equipment and materials Ensure all event logistics are organized and executed smoothly and professionally
• Budget Management: Track and manage an assigned programming budget Submit purchase requests and maintain records of expenses in compliance with university guidelines
• Marketing and Outreach: Create promotional materials (flyers, posters, social media content, etc.) to advertise events Strategically market events to encourage strong resident participation and engagement
• Community Building: Cultivate a welcoming and inclusive environment through intentional programming Develop events that reflect resident interests and promote community values
• Collaboration and Communication: Work closely with Residence Life staff, campus partners, and other student leaders to coordinate programming efforts Participate in regular planning meetings and contribute to team brainstorming and evaluation sessions
• Administrative Support: Maintain a programming calendar and event tracking log Assist with post-event evaluations and feedback collection Keep shared files and supply inventories organized and up to date
• Social Media Management: Manage and curate content for the official Davis and Harris and The K Instagram accounts Engage with followers to build a positive and interactive digital community Brainstorm creative and strategic ways to increase reach, engagement, and storytelling
• Marketing and Content Creation: Design flyers, digital signage, and other marketing materials to promote events, resources, and community updates Assist with filming, editing, and producing video content for social media platforms

Required Qualifications

Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.

Desired Qualifications

Affinity for working on simple arts and crafts projects (handmade posters, signage, etc.) Basic knowledge of graphic design for making digital flyers Advertising skills Communication skills Event planning skills

Benefits

Is Federal work‑study required? Yes

Required Documents

1. Resume

Optional Documents

1. Cover Letter

Contact Information

Main Campus: One University Drive Orange, CA 92866 [phone]

Rinker Health Science Campus: 9401 Jeronimo Road Irvine, CA 92618

© 2019 CHAPMAN UNIVERSITY

Office of Human Resources, One University Drive, Orange, California 92866. [e-mail]

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.