Event Assistant - Temporary Assignment

Chapman University; Orange (AL); On-site; USD 23,000 - 32,000; Part time

Job summary

Chapman University on campus is seeking an Event Assistant to provide day-of-event support for the Heartbeat of Mexico Festival at Musco Center, a cultural event with live music, dance performances, and art activities scheduled for Sunday, September 13, 2026.

The part-time, temporary position will handle stage area support, artist/talent check-in, volunteer coordination, and runner services to ensure smooth operations and a positive guest experience for attendees and staff alike.

Qualifications

• Flexible schedule based on event production needs.
• Evening and weekend hours as required.
• Strong interpersonal and customer service skills.
• Ability to lift and carry materials weighing up to 25 pounds.
• Ability to work in a fast-paced event environment and handle multiple tasks simultaneously.

Responsibilities

• Provide day-of-event support for the Heartbeat of Mexico Festival.
• Assist with stage preparation, ensuring equipment, signage, and supplies are in place.
• Support performer and artist check-in and direct talent to designated event locations.
• Assist with volunteer check-in and serve as a point of contact for volunteer needs during the event.
• Perform runner services, including transporting supplies, materials, and information between event locations.
• Support Musco Center staff in maintaining efficient event operations and a positive guest experience.

Skills

Customer service

Interpersonal skills

Flexibility

Multitasking

Communication

Tools

Microsoft Office

Google Workspace

Job description

Position Information

Position Title

Event Assistant - Temporary Assignment

Position Type

Temporary

Job Number

SA89324

Full or Part Time

part-time 0-19 hours weekly

Fair Labor Standard Act Classification

Non-Exempt

Anticipated Pay Range

$20.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The part-time, temporary, Event Assistant will provide day-of-event support for the Heartbeat of Mexico Festival, Musco Center’s cultural event featuring live music, dance performances, and art activities scheduled for Sunday, September 13, 2026. Primary duties will include stage area support, artist/talent check-in and assistance, volunteer check-in and coordination, and runner services for performers and Musco Center for the Arts staff.

Responsibilities

• Provide day-of-event support for the Heartbeat of Mexico Festival.
• Assist with stage preparation, ensuring equipment, signage, and supplies are in place.
• Support performer and artist check-in and direct talent to designated event locations.
• Assist with volunteer check-in and serve as a point of contact for volunteer needs during the event.
• Perform runner services, including transporting supplies, materials, and information between event locations.
• Support Musco Center staff in maintaining efficient event operations and a positive guest experience.

Required Qualifications

• Ability to work a flexible schedule based on event production needs.
• Availability to work evening and weekend hours as required.
• Strong interpersonal and customer service skills.
• Ability to communicate effectively and work collaboratively with performers, volunteers, staff, and guests.
• Ability to lift and carry materials weighing up to 25 pounds.
• Ability to work in a fast-paced event environment and handle multiple tasks simultaneously.

Desired Qualifications

• Experience assisting with live events, festivals, performances, or community programs.
• Understanding of live production, stage operations, or festival logistics.
• Experience working with volunteers or public-facing events.
• Proficiency with Microsoft Office and/or Google Workspace.
• Bilingual in English and Spanish preferred.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References0Maximum Number of References2