Events & Catering Sales Coordinator

asmglobal; Tampa (FL); On-site; USD 36,000 - 60,000; Full time

Job summary

Legends Global is seeking a proactive Sales Support / Event Coordination specialist to bolster the Sales and Management teams. You will assist with proposals, contracts, and client materials, while maintaining organized documentation and generating regular CRM-driven reports.

You’ll coordinate client site visits, ensure on-brand experiences, and help manage gifting and VIP touchpoints. You’ll also support pre-event logistics, merge event orders, track milestones, and ensure data integrity in the

Qualifications

• 1–3 years in sales support, event coordination, hospitality, or related field.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Polished, concise, and professional email correspondence.
• Proficiency in Microsoft Office; CRM experience preferred.
• Strong attention to detail with timely follow-up and organized communication.
• Proactive, solution-oriented mindset with initiative.
• Ability to work evenings and weekends.
• Onsite availability; ability to lift materials up to 20 lbs.

Responsibilities

• Provide day-to-day administrative support to the Sales and Management teams.
• Assist in preparing proposals, contracts, and client-facing materials.
• Maintain organized documentation and ensure consistency across all sales and event files.
• Generate and distribute weekly and monthly reporting through CRM system.
• Coordinate logistics for client site visits, scheduling, materials, and on-site support.
• Collaborate with Sales and Catering Management for a polished client experience.
• Assist in coordinating client gifting and VIP touchpoints.
• Support pre-event logistics, timelines, and internal communications.
• Merge event orders and timelines with operational documents.
• Track milestones to ensure successful event execution.
• Maintain and update CRM data for accuracy and completeness.
• Flag and resolve missing or inconsistent information across accounts.
• Support reporting needs with timely data updates.
• Work with Finance to ensure invoices are accurate and up to date.
• Update spreadsheets tracking all payments.
• Coordinate internal communications across teams.

Skills

Sales support

Event coordination

Organization

Email etiquette

Verbal communication

CRM experience

Microsoft Office

Detail-oriented

Initiative

Evening/weekend availability

Tools

CRM

Microsoft Office

Job description

Legends Global is seeking a proactive Sales Support / Event Coordination specialist to bolster the Sales and Management teams. You will assist with proposals, contracts, and client materials, while maintaining organized documentation and generating regular CRM-driven reports.

You’ll coordinate client site visits, ensure on-brand experiences, and help manage gifting and VIP touchpoints. You’ll also support pre-event logistics, merge event orders, track milestones, and ensure data integrity in the