Events & Brand Activations Coordinator

vineyard vines; Stamford (CT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Employee discount

401-K

Commuter benefits

Paid family leave

Health savings account

Flex spending accounts

Life & disability insurance

Onsite gym

Job summary

vineyard vines is seeking a Coordinator, Special Events in Stamford, CT to support end-to-end event execution across retail openings, launches, influencer events, and brand activations. You will assist with onsite setup, guest management, vendor coordination, and post-event wrap-ups, while collaborating with Marketing, PR, Retail, Ecommerce, and Wholesale teams.

The role requires 1–3 years in events or related fields, strong organization, communication, and multitasking skills, and a willingness

Qualifications

• 1–3 years of experience in events, marketing, hospitality, public relations, or a related field (internships included).
• Strong organizational and multitasking skills.
• Exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and project management tools.
• Ability to manage multiple priorities in a fast-paced environment.
• Willingness to travel and work evenings and weekends as needed.

Responsibilities

• Assist with onsite event setup, registration, hospitality, guest management, and breakdown.
• Coordinate venue communications, shipping/receiving, catering, transportation, and hotel accommodations.
• Manage purchase orders, invoices, contracts, expense tracking, and event documentation.
• Maintain vendor databases, contact lists, event calendars, and production files.
• Prepare meeting agendas and distribute event recaps.
• Support guest list management, invitations, RSVP tracking, seating assignments, credentialing, and check-in.
• Partner with Marketing, Creative, PR, Retail, Ecommerce, Wholesale, and other teams to coordinate assets and deadlines.
• Compile attendance reports, vendor feedback, event photography, social content, and post-event summaries.
• Track project timelines and assist with reporting on event performance.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Microsoft Office

Project management tools

Travel willingness

Tools

Microsoft Office Suite

Asana

Event management software

Job description

vineyard vines is seeking a Coordinator, Special Events in Stamford, CT to support end-to-end event execution across retail openings, launches, influencer events, and brand activations. You will assist with onsite setup, guest management, vendor coordination, and post-event wrap-ups, while collaborating with Marketing, PR, Retail, Ecommerce, and Wholesale teams.

The role requires 1–3 years in events or related fields, strong organization, communication, and multitasking skills, and a willingness