Coordinator, Special Events

vineyard vines; Stamford (CT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Employee discount

401-K

Commuter benefits

Paid family leave

Health savings account

Flex spending accounts

Life & disability insurance

Onsite gym

Job summary

vineyard vines is seeking a Coordinator, Special Events in Stamford, CT to support end-to-end event execution across retail openings, launches, influencer events, and brand activations. You will assist with onsite setup, guest management, vendor coordination, and post-event wrap-ups, while collaborating with Marketing, PR, Retail, Ecommerce, and Wholesale teams.

The role requires 1–3 years in events or related fields, strong organization, communication, and multitasking skills, and a willingness

Qualifications

• 1–3 years of experience in events, marketing, hospitality, public relations, or a related field (internships included).
• Strong organizational and multitasking skills.
• Exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and project management tools.
• Ability to manage multiple priorities in a fast-paced environment.
• Willingness to travel and work evenings and weekends as needed.

Responsibilities

• Assist with onsite event setup, registration, hospitality, guest management, and breakdown.
• Coordinate venue communications, shipping/receiving, catering, transportation, and hotel accommodations.
• Manage purchase orders, invoices, contracts, expense tracking, and event documentation.
• Maintain vendor databases, contact lists, event calendars, and production files.
• Prepare meeting agendas and distribute event recaps.
• Support guest list management, invitations, RSVP tracking, seating assignments, credentialing, and check-in.
• Partner with Marketing, Creative, PR, Retail, Ecommerce, Wholesale, and other teams to coordinate assets and deadlines.
• Compile attendance reports, vendor feedback, event photography, social content, and post-event summaries.
• Track project timelines and assist with reporting on event performance.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Microsoft Office

Project management tools

Travel willingness

Tools

Microsoft Office Suite

Asana

Event management software

Job description

Coordinator, Special Events

At vineyard vines, Every Day Should Feel This Good® is more than our tagline—it's the experience we strive to create in every interaction with our customers, partners, and communities.

Key Responsibilities

Event Coordination

• Retail openings
• Collection launches
• Influencer events
• Brand activations
• Press events
• Wholesale meetings
• Executive events
• Community partnerships
• Consumer experiences

Assist with onsite event setup, registration, hospitality, guest management, and breakdown.

Logistics Management

• Venue communication
• Shipping and receiving
• Catering coordination
• Transportation
• Hotel accommodations
• Event materials
• Product and gifting fulfillment

• Maintain detailed project timelines and checklists.

Administrative Support

• Manage purchase orders, invoices, contracts, expense tracking, and event documentation.
• Maintain vendor databases, contact lists, event calendars, and production files.
• Prepare meeting agendas and distribute event recaps.

Guest Experience

• Support guest list management, invitations, RSVP tracking, seating assignments, credentialing, and check-in.
• Coordinate event gifting and hospitality details to ensure a premium experience.

Cross-Functional Support

• Partner with Marketing, Creative, PR, Retail, Ecommerce, Wholesale, and other teams to coordinate event assets and deadlines.
• Help ensure all event materials are delivered accurately and on time.

Event Reporting

• Compile attendance reports, vendor feedback, event photography, social content, and post-event summaries.
• Track project timelines and assist with reporting on event performance.

What You Bring

• 1–3 years of experience in events, marketing, hospitality, public relations, or a related field (internships included)
• Strong organizational and multitasking skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and project management tools
• Ability to manage multiple priorities in a fast-paced environment
• Positive, collaborative attitude and willingness to support onsite event execution
• Flexibility to travel and work evenings and weekends as needed

Every Day Will Feel This Good Because

• We have a fun-spirited entrepreneurial culture filled with truly “good” people
• We offer a generous employee discount so you can rep our lifestyle on-and-off the boat
• We offer a competitive salary package, 401-K, commuter benefits, and paid-family leave, health savings, flex spending accounts, life & disability insurance
• We have an onsite gym as well as health & financial wellness programs to keep you active
• We offer 2 summer Fridays to take off in addition to a competitive vacation policy & holiday calendar

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.