Events Billing Coordinator / Events Administrative Assistant

Hyatt Hotels Corporation; Denver (CO); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Medical / Dental / Vision after 30days

Life Insurance after 30days

Short-Term Disability after 30days

Flexible Spending Account after 30days

Vacation / Sick Days

8 Paid Holidays

1 Floating Holiday per year

Complimentary Room Nights 12 per year

Employee/Friends & Family Rate Nights

401k after 30days

ESPP 5% discount

529 Education Savings Plan

Jury Duty

Bereavement Pay

Complimentary parking in hotel garage

Free Eco-Pass RTD

Complimentary meal in High Plains

EAP

Job summary

Hyatt Regency Denver at the Colorado Convention Center seeks an Events Billing Coordinator / Events Administrative Assistant to support Event Managers with onsite billing and related administrative tasks.

The role requires a friendly demeanor, willingness to learn new software, and strong organizational and customer service skills. Experience with Opera, Colleague Advantage, and other Hyatt systems is preferred.

Qualifications

• A true desire to satisfy the needs of others in a fast-paced environment.
• Utilizing refined verbal and written communication skills with clients.
• Assisting manager in establishing group payment setup, deposit and payment schedule, post event reconciliation/ adjustments and tasks related to Hyatt Shared Services team by using established computer applications and systems to include but not limited to supplying supporting documents
• Collaborating with Hyatt Shared Services and Accounts Receivable team.
• Coordinate and conduct group bill review with every in-house group.
• Posting and reconciling auxiliary / cash sales revenue.
• Establishing master account and collecting payment for short-term groups.
• Assisting with event manager's expense reports and providing supporting documents to finance.
• Other administrative responsibility to support the events team.

Responsibilities

• Provide administrative support to Event Managers and coordinate onsite billing with Billing Shared Services.
• Support smooth operations across Events, Event Services and Finance functions.
• Ensure accuracy and timeliness of financial documents and payment schedules.

Skills

Customer service focus

Verbal & written communication

Group billing coordination

Interdepartmental collaboration

Group bill review

Cash receipts reconciliation

Master account management

Expense report support

Administrative support

Tools

Opera

Colleague Advantage

Envision

EMS

EAS

Oracle

Micros

Sertifi

Job description

Summary

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.

The Events Billing Coordinator / Events Administrative Assistant at the Hyatt Regency Denver at the Colorado Convention Center must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed.

This position is responsible for providing administrative support to a team of Event Managers including coordinating onsite billing support in conjunction with our Billing Shared Services support.

The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask complete projects in a timely manner, detailed oriented, organized and diligent. This person should demonstrate exceptional customer service and problem-solving skills and embodies the Hyatt Values.

This position provides an overview to all functions in the events department. Previous experience in Opera, Colleague Advantage, Envision, EMS, EAS, Oracle, Micros and Sertifi is preferred. This position supports the smooth and efficient operations of Events, Event Services and Finance Functions.

Our Values: Empathy / Wellbeing / Respect / Integrity / Experimentation / Inclusion

Hyatt Regency Denver is seeking colleagues with unmatched service. We care for people so they can be their best.

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

Qualifications

Qualifications for this position:

• A true desire to satisfy the needs of others in a fast-paced environment
• Utilizing refined verbal and written communication skills with clients
• Assisting manager in establishing group payment setup, deposit and payment schedule, post event reconciliation/ adjustments and tasks related to Hyatt Shared Services team by using established computer applications and systems to include but not limited to supplying supporting documents
• Collaborating with Hyatt Shared Services and Accounts Receivable team
• Coordinate and conduct group bill review with every in-house group
• Posting and reconciling auxiliary / cash sales revenue
• Establishing master account and collecting payment for short-term groups
• Assisting with event manager's expense reports and providing supporting documents to finance
• Other administrative responsibility to support the events team

Benefits

Benefits available with this position:

• Medical/ Dental/ Vision Insurance after 30 days
• Free basic Life Insurance after 30 days
• Free basic Short-Term Disability after 30 days
• Eligible to participate in a Flexible Spending Account after 30 days
• Vacation/ Sick Days
• 8 Paid Holidays
• 1 Floating Holiday per calendar year
• Complimentary Room Nights 12 per calendar year after 90 days
• Employee/Friends & Family Rate Room Nights
• Employee may elect to contribute a 401k after 30 days or Retirement Savings Plan
• Employee may elect to contribute to a Stock Purchase Plan (ESPP) 5% discount
• Employee may elect to contribute to the 529 Education Savings Plan
• Jury Duty
• Bereavement Pay
• Complimentary parking in hotel garage
• Free Eco-Pass for RTD transportation
• Complimentary meal in High Plains
• Use of Employee Assistance Program (EAP)

The rate for this position is $23.00 / hour

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.