Events Assistant - PSE

San Bernardino County; California (MO); On-site; USD 28,000 - 41,000; Full time

Job summary

San Bernardino County’s County Administrative Office, Communications Group, is hiring an Events Assistant (PSE) to support planning, coordination, and delivery of countywide events, meetings, ceremonies, conferences, and outreach activities. The role includes guest services, data entry, vendor coordination, and on-site logistics.

The ideal candidate will have an Associate’s degree in a relevant field and at least three years of event planning experience, with strong Microsoft Office skills and

Qualifications

• Associate's degree in public or business administration or related field.
• Three years of event planning, coordination, or event operations experience.
• Proficiency with Microsoft Office Suite and strong written/verbal communication.

Responsibilities

• Assist with planning and preparing Countywide events, meetings, ceremonies, conferences, and community outreach activities; maintain event timelines, planning documents, task lists, deadlines, and event files.
• Assist with data entry, attendance tracking, surveys, event reports, spreadsheets, presentation materials, and meeting documentation.
• Gather quotes for items to purchase, secure rentals, and assist with vendor coordination, event rentals, inventory, and transport of materials.
• Provide logistics support during events, including venue research, setup, operations, breakdown, equipment, signage, and registration materials.
• Greet attendees and provide customer service; assist staff, volunteers, vendors, speakers, VIPs, and guests.

Skills

Event planning

Customer service

Organizational skills

Time management

Education

Associate's degree in public/business administration or related field

Tools

Microsoft Excel

Microsoft Outlook

Word processing

Job description

Join our Events team and earn $25 per hour!

The County Administrative Office, Communications Group is recruiting for an Events Assistant -Public Service Employee (PSE). The incumbent will support the planning, coordination, and delivery of Countywide events, meetings, ceremonies, conferences, and community outreach activities, along with related administrative and guest-service functions.

Duties include, but are not limited to, the following:

• Assist with planning and preparing Countywide events, meetings, ceremonies, conferences, and community outreach activities; maintain event timelines, planning documents, task lists, deadlines, and event files.
• Assist with data entry, attendance tracking, surveys, event reports, spreadsheets, presentation, correspondence, meeting materials, meetings notes, proofreading, and general office support.
• Gather quotes for items to purchase, secure rentals, and assist with vendor coordination, event rentals, supply inventory, deliveries, and organization of event materials.
• Assist with preparation for and logistics support during events, including venue research, meeting preparation, setup, event operations, breakdown, equipment, supplies, signage, registration materials, and seating arrangements.
• Assist with maintaining the event equipment inventory for County events and help organize equipment and supplies for transport and use.
• Greet attendees and provide customer service; assist staff, volunteers, vendors, speakers, VIPs, and guests as directed.
• Assist with event registration, RSVP tracking, name badges, guest lists, seating charts, and speaker/VIP/guest logistics under staff direction.
• Drive County vehicles, including vans and small trucks, to transport event equipment and supplies.
• Participate in post-event debriefs and assist with recordkeeping and preparation of materials for future events.
• Other duties as assigned.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Applicants must successfully pass a background check, which includes fingerprints and a medical exam.

Travel: A valid California Class C driver license is required to carry out the essential job-related functions of this position. Mileage reimbursement and proof of automobile liability insurance must be maintained. This position may also be required to drive County vehicles, including vans and small trucks, to transport event equipment and supplies.

Working Conditions: Working outdoors and lifting up to 40 (forty) pounds may be required occasionally to support event operations.

Work Schedule: Schedule is typically Monday through Friday, 40 (forty) hours per week; hours may vary depending upon business needs.

Public Service Employee (PSE): Public Service Employees are considered at-will, temporary positions. PSEs do not gain regular status and assignments will not exceed twelve (12) months.

Applicants must meet one of the options listed below.

OPTION 1: Education

Associate's degree from an accredited college in public or business administration, public relations, hospitality and events management, recreation administration, marketing, communications, or other relevant field.

OPTION 2: Experience

Three (3) years of event planning, coordination, or event operations experience.

DESIRABLE SKILLS

Microsoft Suite (Excel, Outlook, Word) Event planning/logistics, customer service, registration and guest support, and inventory coordination.

The ideal candidate will possess:

• Exemplary organizational and time management skills
• Impeccable written and verbal communication
• High customer service focus with competence in computer usage, phone etiquette, and interpersonal relations
• Strong work ethic and thrive in a team oriented environment.

Experience supporting events, meetings, ceremonies, conferences, or community outreach activities is highly desired.

Examination Procedure

There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore it is to your advantage to provide as much relevant and detailed work experience as possible, as resumes will not be reviewed in lieu of the application materials.

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with DisabilitiesAct (ADA) compliant employer, dedicated to ensuring equal employment opportunities for allemployees and applicants.

ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitmentfiling deadline.

Veterans' Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy.

For more important details, review the Applicant Information and County Employment Process.