Administrative Assistant

San Bernardino County; California (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

San Bernardino County is hiring Administrative Assistants to perform a variety of secretarial and administrative tasks supporting professional staff and management. Responsibilities include composing correspondence, taking minutes, scheduling meetings, coordinating travel, maintaining calendars, and preparing materials and agendas.

Candidates should have experience with office software, strong organization, and the ability to handle multiple tasks with accuracy.

Qualifications

• Three (3) years of full-time equivalent, highly responsible office clerical experience involving a wide variety of complex clerical tasks that are non-routine in nature and require independent decision-making.
• One (1) year of full-time equivalent secretarial experience in support of a specified professional or administrative position, including calendaring, scheduling meetings, composing correspondence, maintaining files and records, preparing agendas, making travel arrangements, conducting research and compiling reports, and taking minutes.
• Knowledge of modern office practices, procedures, and equipment, including personal computer applications and record-keeping techniques.

Responsibilities

• Compose and type correspondence, minutes from meetings, and a variety of other documents and technical materials.
• Schedule meetings and conferences; prepare materials and agendas; maintain supervisor's calendar; schedule and make travel arrangements.
• Screen mail, email, calls, and visitors; answer inquiries regarding departmental policies and procedures; assist with various projects.

Job description

Administrative Assistants

San Bernardino County is hiring for Administrative Assistants. These positions perform a variety of secretarial duties and administrative tasks supporting one or more professional or management positions. Incumbents may compose and type correspondence, minutes from meetings, and a variety of other documents and technical materials from notes, drafts, shorthand or recorded dictation; schedule meetings and conferences; prepare materials and agendas; maintain supervisor's calendar; schedule and make travel arrangements; screen mail, email, calls, and visitors; answer inquiries regarding departmental policies and procedures; and assist with various projects.

For more detail information, refer to the Administrative Assistant job description.

The eligible list may be used to fill vacancies within County departments and Special Districts.

EXCELLENT BENEFITS!

To review job-specific benefits, refer to: Summary ofBenefits and the General (Teamsters) Compensation Plan. The Special Districts Department is a separate entity from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. For additional details, refer to the Special Districts - Exempt Benefits Summary or Special Districts - Exempt Employee Compensation Plan.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Applicants must pass a background check, including fingerprinting, medical exam/drug test, and verification of employment history prior to appointment.

Travel: Travel throughout the County may be required. Employees will be required to make provisions for transportation. Mileage reimbursement may be available.

Sponsorship: San Bernardino County is unable to consider candidates who require visa sponsorship at this time or in the future. Candidates must be able to present their legal right to work in the United States at the time of employment.

OPTION 1: Three (3) years of full-time equivalent, highly responsible office clerical experience involving a wide variety of complex clerical tasks that are non-routine in nature and require independent decision-making. Experience must include interpreting and applying policies and regulations, providing information to the public, answering telephones, reviewing and processing documents through procedural workflows, understanding and referencing a variety of documents and resources, using software and computer applications, conducting research and compiling reports, and other related tasks. Failure to clearly describe clerical experience with a wide variety of complex tasks may result in disqualification.

OPTION 2: One (1) year of full-time equivalent secretarial experience in support of a specified professional or administrative position(s) where duties include experience in calendaring, scheduling meetings, composing correspondence, maintaining files and records, preparing agendas, making travel arrangements, conducting research and compiling reports, taking and transcribing minutes, etc. Failure to clearly indicate the specified professional or administrative position(s) supported and tasks performed may result in disqualification.

QUALIFICATIONS: Minimum requirements are subject to change. Past eligibility does not guarantee future eligibility. Applicants must demonstrate their qualifications in meeting the minimum requirements.

Be sure to provide detailed descriptions of your job duties in the work experience section of the application and supplemental questionnaire prior to submission as they can NOT be updated or revised once submitted.

The ideal candidate will have knowledge of modern office practices, procedures, and equipment. This includes knowledge of personal computer applications; knowledge of record-keeping techniques; and the ability to establish and maintain cooperative working relationships.

Examination Procedure

• Public Contact and Interpersonal Skills
• Office Procedures and Personal Effectiveness
• Proofreading and Reading Comprehension
• Math Skills

San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Review the Veteran's Preference Policy for more information and instructions to request Veteran's Preference points.

For additional information, review the County Employment Process