Events Assistant Coordinator

Global Launch; Cleveland, Northern (OH, KY); Hybrid; USD 21,000 - 28,000; Part time

Job summary

Case Western Reserve University is seeking an Event Assistant Coordinator for School of Medicine Alumni and Development. This role supports planning and running events, helps find donors, and ensures a great guest experience both behind the scenes and on-site.

The position is student employment with varied tasks, including event promotion, coordination, and post-event acknowledgments. On-site and remote-friendly project options may apply.

Qualifications

• Reliable student who will show up regularly for on-site tasks.
• Positive attitude and friendly interaction with guests and donors.
• Self-motivated to take initiative and handle tasks.
• Confident communicator when reaching out to partners and donors.
• Comfortable using basic office tools and technology.
• Professional conduct representing the University to alumni and donors.

Responsibilities

• Assist with planning and running events for the Development and Alumni team.
• Identify and reach out to event supporters, donors, and partners.
• Support on-site event logistics, registration, and guest greeting.
• Coordinate setup, materials, and campus-wide logistics for events.
• Help promote events across campus and local community.
• Draft thank-you notes and recognize donors and supporters.
• Perform office tasks and use standard office software to organize event details.

Skills

Reliability

Positive Attitude

Self-Starter

Bold Communicator

Tech-Savvy

Professional

Tools

Office software

Job description

Case Western Reserve University: STUDENT EMPLOYMENT: School of Medicine (STUDENT)

Location

Sears Tower T101

Open Date

Apr 25, 2026

Description

Job Title: Event Assistant Coordinator

Department: School of Medicine Alumni and Development

Position Summary

The Event Assistant Coordinator helps the Development and Alumni team at Case Western Reserve University with all parts of planning and running events. This role is for a student who wants to help behind the scenes and on-site to make sure every event is a success. You will help us find event supporters, talk to donors, and make sure our guests have a great experience.

Key Responsibilities

• Special Projects for Events
• Goal-Oriented Tasks: Work on various projects designed to improve and benefit our upcoming events.
• Research: Look into new ideas, venues, or community partners that can help our events grow.
• Planning Support: Assist with the early stages of project development to ensure every event has what it needs to succeed.
• On-Site Event Support
• Setup and Greeting: Help set up event spaces, staff the registration table, and greet guests as they arrive.
• Event Logistics: Stay on-site during events to help with any needs and make sure everything runs smoothly.
• Campus Errands: Carry out various errands across the CWRU campus to pick up or deliver event materials.
• Finding Donors: Reach out to local businesses and partners to find supporters and donors for event prizes.
• Increasing Attendance: Help get more people to attend by sending friendly reminders and making follow-up calls.
• Local Promotion: Help spread the word about events to the campus and the local community.
• Saying Thank You: Help write thank-you notes and find simple ways to recognize the people who support our events.
• Technical and Office Tasks
• Office Technology: Use standard office software and tools to help organize event details and communications.
• Flexible Work: Complete event prep tasks in the office or remotely depending on the project needs.

Pay

$15 per hour

Qualifications

Desired Qualities

• Reliability: Someone who will show up to the office and work on a regular basis.
• Positive Attitude: A friendly, upbeat person who enjoys greeting and helping others.
• Self-Starter: A proactive team member who is ready to jump in and get things done.
• Bold Communicator: Comfortable and confident when reaching out to businesses to request donations.
• Tech-Savvy: Able to use basic office tools and handle tasks both in-person and remotely.
• Professional: Polite and well-spoken when representing the University to alumni and donors.

Equal Opportunity Statement

Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

Reasonable Accommodation Statement

Reasonable Accommodation Statement:
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity by phone at 216.368.3066 or by email at [e-mail] . Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.