Events Assistant Analyst

Guggenheim Partners; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Guggenheim Partners is seeking an Events Assistant to support the Events team in planning, production, and execution of high-quality internal and external events. The role involves creating events collateral, venue research, onsite event assistance, and other duties as needed.

This is an entry-level opportunity for someone looking to build a career in corporate events. The successful candidate will be highly organized, eager to learn, enjoy working behind the scenes, and take pride in producing

Qualifications

• 0-2 years of professional experience.
• Bachelor’s Degree in Hospitality, Marketing, Communications, Business Administration, or related field
• Proficient in Microsoft Word, PowerPoint, Excel
• Must be available to work some nights to staff events
• High degree of professionalism
• Basic knowledge of restaurants and venues in New York, Los Angeles, and Chicago
• Detail oriented, creative, and innovative
• Curious, resourceful, and eager to learn new skills
• Ability to multi-task and meet deadlines
• Excellent interpersonal, organizational, and problem-solving abilities
• Energetic team player who can work independently or collaboratively

Responsibilities

• Assist with planning and execution of meetings, conferences, dinners, and employee events
• On-site support at fast-paced events, including: manage event registration and check-in; take event photos for marketing materials; coordinate with venue managers and vendors
• Distribute event collateral and gifts; assist with set-up, tear-down, and onsite coordination
• Work after-hours as needed for events
• Organize and purchase supplies for events as required
• Manage attendee lists and create/print/prepare name tags
• Handle administrative projects and day-to-day tasks related to events
• Conduct venue research and outreach; maintain venue/vendor tracker
• Manage payment requests, track invoices, and expense management for events
• Support event reporting and maintain the events calendar and folders
• Provide administrative support to the Events team as needed

Skills

Event planning

On-site coordination

Vendor management

Education

Bachelor’s Degree in Hospitality, Marketing, Communications, Business Administration, or related field

Tools

Microsoft Word

PowerPoint

Excel

Job description

Overview

Guggenheim Partners is seeking an Events Assistant to support the Events team in planning, production, and execution of high-quality internal and external events. The role involves creating events collateral, venue research, onsite event assistance, and other duties as needed. This is an entry-level opportunity for someone looking to build a career in corporate events. The ideal candidate is highly organized, eager to learn, enjoys working behind the scenes, and takes pride in producing accurate, high-quality work.

Responsibilities

• Assist with planning and execution of meetings, conferences, dinners, and employee events
• On-site support at fast-paced events, including: manage event registration and check-in; take event photos for marketing materials; coordinate with venue managers and vendors
• Distribute event collateral and gifts; assist with set-up, tear-down, and onsite coordination
• Work after-hours as needed for events
• Organize and purchase supplies for events as required
• Manage attendee lists and create/print/prepare name tags
• Handle administrative projects and day-to-day tasks related to events
• Conduct venue research and outreach; maintain venue/vendor tracker
• Manage payment requests, track invoices, and expense management for events
• Support event reporting and maintain the events calendar and folders
• Provide administrative support to the Events team as needed

Qualifications

• Basic Qualifications
  • 0-2 years of professional experience
  • Bachelor’s Degree in Hospitality, Marketing, Communications, Business Administration, or related field
  • Proficient in Microsoft Word, PowerPoint, Excel
  • Must be available to work some nights to staff events
  • High degree of professionalism
  • Basic knowledge of restaurants and venues in New York, Los Angeles, and Chicago
• Preferred Qualifications
  • Detail oriented, creative, and innovative
  • Curious, resourceful, and eager to learn new skills
  • Ability to multi-task and meet deadlines
  • Excellent interpersonal, organizational, and problem-solving abilities
  • Strong written and verbal communication skills
  • Energetic team player who can work independently or collaboratively

Work Location & Compensation

Work Location: Currently, this role is expected to be in the New York office at least 4 days per week.

Salary: Annual base salary between $50,000 - $65,000. The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary based on factors such as location and experience. The range listed reflects base salary only; total compensation may include other components such as incentive compensation.

About Us

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services across four categories: Advisory, Financing, Sales and Trading, and Research. We are headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, Houston, and London. For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn, or contact us at [e-mail] or 212.518.9200.