Events Assistant

Jones Lang LaSalle Incorporated; Chicago (IL); Hybrid; USD 50,000 - 62,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Chicago, IL is seeking an Events Assistant to support the events team with day-to-day operations, event room setups, and coordination with external contractors.

The role requires 1-3 years in event planning or related fields, strong communication, and the ability to multi-task in a fast-paced environment, with evenings and weekends as needed.

On-site position with a competitive compensation range and opportunities to collaborate across Facilities and MAC teams.

Qualifications

• High School Diploma or GED equivalent.
• 1-3 years of experience in event planning, project management, hospitality, or related field.
• Familiarity with computer equipment and programs (Word, Excel and Outlook).
• Good communication skills with ability to interact professionally with colleagues, contractors and customers.
• Ability to multi-task in a fast-paced environment.
• Flexibility for evenings and weekends to match event schedules.

Responsibilities

• Working with the Client events team to ensure events are supported relating to Facilities and the day-to-day running of the office.
• Performing conference and event room furniture set-ups for meetings and events, and coordinate with external contractors.
• Assisting with coordination and booking for internal events and daily quality audits of event spaces, furniture and equipment.
• Collaborating with event hosts before, during, and after events to resolve problems and adapt to evolving situations.
• Working with Facilities to complete tasks within SLA timeframes and communicating updates to colleagues and customers.

Skills

Microsoft Office

Communication

Team collaboration

Multitasking

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Job description

## Events AssistantApply: On-site: Chicago, IL: Full time: Posted 2 Days Ago: REQ536965**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**What this job involves**A multi-disciplinary Event Assistant supporting the events team, delivering day-to-day support to ensure the smooth running of events services and providing exceptional customer experience. You'll work collaboratively with the Client events team and Facilities team to successfully support all events, perform event room setups, coordinate with external contractors, and conduct quality audits of event spaces. This role requires working across the as part of a multiservice team supporting Events, Mailroom, Facilities and Moves, Adds and Changes (MAC) where needed.**Your day-to-day tasks will include:*** Working with the Client events team to ensure all events are successfully supported relating to Facilities as well as supporting the day-to-day running of the office* Performing conference and event room furniture set-ups for meetings and events, and regularly working with external contractors such as cleaning, production crews and event hosts* Assisting with the coordination and booking for internal events and carrying out daily quality audits of all event spaces, furniture and equipment* Acting collaboratively with event hosts before, during and after events to solve problems and resolve spontaneous and unique situations* Working with the Facilities team to ensure preventative and reactive tasks are completed within the Service Level Agreement (SLA) timeframe* Giving appropriate and timely follow-ups to colleagues and customers in emails, task systems, social posts and face to face* Working in accordance with health and safety measures and promoting best practice amongst colleagues, contractors and vendors**Required Qualifications:*** High School Diploma or GED equivalent* Flexible scheduling for early morning and evening event support; weekend support as event schedules require* 1-3 years of experience in event planning, project management, hospitality, or related field.* Direct experience or strong interest in facilities management and customer service* Familiarity with computer equipment and programs (Word, Excel and Outlook)* Good communication skills with ability to interact professionally with colleagues, contractors and customers* Ability to work collaboratively as part of a team to solve problems with professionalism and service focused approach* Ability to multi-task in a fast-paced environment.* Be flexible to work according to the events requirements including evenings and weekends**Preferred Qualifications:*** Bachelor's degree* Proficiency in Google Suites* Experience keeping up to date with industry trends in facilities management* Adaptability to work on requests and projects that may vary from day to day* Previous experience working in event coordination or facilities support rolesThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. **Expected compensation for this position:** 49,600.00 – 62,000.00 USD per year *Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.* **Location:**On-site –Chicago, IL If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!