Event Planner

Jones Lang LaSalle Incorporated; Indianapolis, Northern (IN, KY); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Indianapolis, IN is seeking an experienced Event Planner to lead end-to-end meetings and events for internal and external stakeholders in a fast-paced, high-tech environment.

You will manage site-level programs, coordinate with cross-functional teams, handle logistics, vendor relations, budgets, and reporting, and ensure excellent client experiences while maintaining brand and safety standards.

Qualifications

• Bachelor's degree or proven experience in event planning or coordination.
• 5+ years of event coordinator/management experience in a B2B, high-tech, fast-paced environment.
• Excellent time management and communication skills; ability to engage with clients at all levels, including C-Suite.
• Experience with budget planning, financial tracking, and staying within budget.
• Proficient with Microsoft Office Suite and Google Suite; knowledge of registration and reporting tools.

Responsibilities

• Serve as Event Lead for site-level programs including customer meetings, executive receptions, nonprofit events, dinners, town halls, and activations.
• Coordinate space, AV/technical requirements, catering, and logistics from pre-event to post-event.
• Manage calendars, event spaces, and ticketing systems; maintain timelines and communications.
• Source and manage vendor relationships (caterers, agencies, AV, furniture, facilities staff).
• Track event statistics and produce ad hoc reporting; ensure compliance with policies and brand standards.

Skills

Event planning

Leadership

Client relations

Communication

Budget management

Registration systems

Vendor management

Hospitality

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Online registration systems

Reporting tools

Event management platforms

Job description

## Event PlannerAplikuj: On-site: Indianapolis, IN: Full time: Opublikowano dzisiaj: REQ536975**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**\\*90 Day Temporary Position\\*****Job Summary**The Meeting and Event Planner will lead the planning and execution of internal and external events, delivering exceptional experiences that exceed client expectations. This client-facing role requires outstanding customer service, strong communication skills, and the ability to manage site-level programs while collaborating cross-functionally with Workplace Services, Security, Health & Safety, and Space Planning teams. This role will design and produce events that bring together executives, partners, customers, and employees in a fast-paced, high-tech environment.**Key Responsibilities*** Serve as Event Lead for all site-level programs including customer meetings, executive receptions, nonprofit events, intimate dinners, town halls, and employee activations* Demonstrate expertise in executing high-profile events with senior executive participation, including C-Suite level clients* Consult with clients to determine event needs such as space, physical set-up, AV and technical requirements, catering, and event support* Own pre-event, onsite, and post-event logistics; manage all event timelines, communications, and organizational details* Maintain calendar for internal event spaces; manage intake through event management applications and ticketing systems* Source, coordinate, and manage vendor relationships (caterers, agencies, furniture, AV providers, facilities staff)* Execute nonprofit events with external clients and vendors; support nonprofit event queue* Provide information and direction to vendors and service providers to ensure excellent coordination and execution* Manage COI (Certificate of Insurance) tracking, obtaining, and stakeholder notifications* Specify staff requirements and coordinate their activities* Consistently deliver high standards of care during events, exceed client expectations, and anticipate needs* Propose ideas to improve services and event quality; continuously research innovative and creative event options* Ensure compliance with insurance, legal, health and safety obligations; uphold brand standards and Global Security/Safety policies* Collect feedback from business line stakeholders and client attendees to integrate into continuous improvement efforts* Track event statistics and produce ad hoc reporting as needed* Support team members during parental leave, PTO, or capacity gaps when needed* Uphold team playbooks and standard operating procedures* Plan and execute multiple events simultaneously in a strict deadline-centric environment* Engage in a culture of continuous improvement and innovation by adopting best practices and new tools* Follow established escalation and incident reporting procedures* Complete all tasks and projects as directed with timely delivery based on deadlines**Required Qualifications*** Bachelor's degree or proven experience as an event planner or organizer* 5+ years of event coordinator/management experience planning customer-centric events in a B2B, high-tech, fast-paced environment* Proven leadership skills with ability to manage multiple priorities and deliver results* Excellent time management and verbal/written communication skills with ability to communicate professionally and proactively address client needs* Exceptional customer service skills with a passion for hospitality* Highly personable and customer service focused with great attention to detail* Experience in budget planning, financial tracking, and ability to stay on budget* Experience with online registration systems and reporting* ServSafe Certified* Proficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, Outlook) and Google Suite (Docs, Sheets, Slides, Gmail, Calendar)* Solid office management and workplace environment knowledge* Ability to work with clients at all levels of an organization, including C-Suite* Willingness and ability to travel as needed* Ability to work flexible schedule, including evenings and weekends**Preferred Qualifications*** Excellent problem-solving skills with ability to creatively negotiate demands* Results-oriented, customer-driven, and highly organized* Track record of initiative, integrity, and good judgment* Highly collaborative with strong interpersonal skills and ability to work cross-functionally* Ability to assess and prioritize workload in a fast-paced environment* Thrive on teamwork and overcoming obstacles* Experience with event management platforms and collaboration toolsThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.**Location:**On-site –Indianapolis, IN