Events and Media Services Coordinator (Administrative Events Coordinator)

City University of New York; New York (NY); On-site; USD 44,000 - 63,000; Full time

Job summary

A leading community college in New York is seeking an Events and Media Services Coordinator to assist in planning and executing events. The successful candidate will ensure events are professionally conducted while providing necessary support, requiring a Bachelor's degree and skills in customer service and communication.

Benefits

Health plans

Tuition waivers

Generous paid time off

Qualifications

• Bachelor's degree required.
• Excellent customer service and communication skills.
• Strong attention to details and organizational skills.

Responsibilities

• Assist in the planning, coordinating, and execution of events on campus.
• Ensure internal events are scheduled and handle logistics.
• Provide AV/IT support for internal events.

Skills

Customer service

Communication

Organization

Education

Bachelor's Degree

Job description

Events and Media Services Coordinator (Administrative Events Coordinator)

POSITION DETAILS

Founded in 1971 in Long Island City, Queens , LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.

Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low-income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020).Please visit www.laguardia.edu to learn more.

Reporting to the Director of Events, the Events & Media Services Coordinator will assist in the planning, coordinating, and execution of events on campus. The Events and Media Services Coordinator will coordinate, but not limited to, the following:

• Ensures that internal events are scheduled through the Coursedog system and works with campus constituents on logistics and event details.

• Conducts pre- and post-event walkthrough to make sure events are conducted in a professional matter.

• Provides AV/IT support to internal events that use in-house equipment.

• This position occasionally provides event support outside of normal business hours (mornings/nights/weekends) which will be scheduled in advance.

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

• Excellent customer service skills.

• Excellent verbal and written communication skills.

• Strong attention to details and organizational skills.

CUNY TITLE OVERVIEW

Assists in planning, preparing for, and executing special events of various kinds.

• Assists in logistical and program planning for seminars, conferences, and special events.

• Represents unit to internal and external organizations and vendors, handling many inquiries independently.

• Organizes correspondence, accounts, contracts, and billing for all events.

• Creates and distributes marketing communications and materials; create and distribute any required event materials.

• Coordinates invitations, reservations, and ticket arrangements as needed; manages travel arrangements and/or special guest requirements.

• Assures technology and equipment are available as needed and operate properly.

• Collects information to evaluate program/event success, and report results to management.

Job Title Name: Administrative Events Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$44,411 - $62,689

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will increase by approximately 9.54% with an additional increase of 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

July 25th, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30120

Location

LaGuardia Community College