Events and Marketing Coordinator

Bretthauer-Ramirez Staffing; Houston (TX); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Bretthauer-Ramirez Staffing in Houston, TX seeks a Marketing Communications Coordinator to support member communications, content creation, and calendar management. Hybrid work arrangement with in-office presence required on select days.

The role involves coordinating events, managing campaigns across digital channels, and maintaining accurate information in our proprietary platform. Strong CRM and MS Office skills are essential, with a preference for candidates familiar with the legal sector.

Qualifications

• Bachelor's degree or equivalent preferred.
• Experience with CRM platforms and Microsoft Office.
• Strong communication and project management skills.
• Ability to work with executives and international contacts.
• Experience in legal services or professional associations is a plus.

Responsibilities

• Serve as a point of contact for member inquiries and professional communications.
• Draft and proofread content for marketing campaigns and member communications.
• Maintain and update content in the proprietary platform and brand resources.
• Coordinate communications across social media and digital channels.
• Manage the marketing communications calendar and campaign timelines.
• Coordinate in-person and virtual events and related logistics.

Skills

Communication Skills

Organization Skills

Attention to Detail

Reasoning Skills

Interpersonal Skills

Research Skills

Technical Skills

Education

Bachelor's degree

Tools

CRM platforms

Excel

Teams

Copilot

Smartsheet

Job description

Job Description

Job Description

Responsibilities

Marketing Communications

• Serve as a point of contact for member inquiries, providing timely, accurate, and professional support while fostering strong relationships.
• Monitor, research, and track member activity, recognition, media coverage, and firm announcements, preparing reports and updates as needed.
• Draft and proofread content for marketing campaigns and other member-facing communications, ensuring accuracy, consistency, and brand alignment.
• Maintain and update information in proprietary platform, ensuring accuracy, consistency, and timely publication of content, communications, and organizational resources.
• Coordinate communications across social media platforms and other digital channels.
• Manage and maintain the marketing and communications calendar, coordinating schedules, deadlines, and key activities to support the timely execution of campaigns and organizational priorities.

Meeting Coordination

• Coordinate in-person and virtual events, by managing event logistics, timelines, agendas, event materials, and project status reporting.
• Manage event registration and attendee tracking processes, monitor accommodations and related logistics, resolve participant inquiries and issues, and provide regular status updates.
• Coordinate speaker participation, including communication, presentation materials, and speaker logistics.
• Support committee operations by coordinating meetings, managing communications, and related documentation.

Qualifications/Skills

• Communication Skills Exceptional written and oral communication skills, with the ability to communicate quickly and effectively in a fast-paced environment and respond appropriately to sensitive inquiries.
• Organization Skills Strong organizational and project management skills, with the ability to manage multiple deadlines and strong attention to detail.
• Attention to Detail Strong attention to detail and commitment to quality, ensuring accuracy across communications, records, reports, and organizational materials.
• Reasoning Skills Ability to solve practical problems and interpret instructions furnished in written, oral, diagram or schedule form.
• Interpersonal Skills Ability to interact well with executives, members and coworkers, adapt quickly to changing conditions, and build lasting relationships with contacts locally and internationally.
• Research Skills Ability to research and summarize information.
• Technical Skills Experience with CRM platforms; advanced Microsoft Office skills, including Excel, Teams and Copilot; experience with Smartsheet.

Nice to Have

• Association or professional services experience
• Website content management experience
• Hotel coordination experience
• Familiarity with global business and experience working internationally and in the legal industry

Qualifications

• Bachelor's degree (Preferred)
• International personal or business experience and/or background
• Experience working in the legal industry
• Research and database management experience

Additional

• Highly motivated and energetic, with the ability to show initiative and work independently.
• Ability to respond appropriately to rush projects while under pressure.
• Positive public relations attitude and approach when dealing with members and other external audiences.

Schedule

Hybrid, based in Houston, Texas. In office Tuesday and Wednesday; remote Monday, Thursday and Friday. Hours: 8:30 am – 5:30 pm, Monday–Friday.